Divisional Assistant

Job Description

The key responsibilities in this role include, but are not limited to:

• Coordinate scheduling meetings and preparing associated agendas, minutes and documents.
• Arrange travel, accommodation and hire vehicles, and reconciles associated payments.
• Conducts operational research as required.
• Prepares documentation including letters, briefing papers, reports and presentations for the division as directed.
• Coordinates incoming mail and outgoing correspondence.
• Reconciles purchasing card statements for senior staff as required.
• Liaise with internal and external stakeholders e.g. to organise meetings and obtain information.
• Assists with the preparation of leave rosters, collation of performance management documents and assist with arranging large meetings and workshops with external stakeholders.

The Successful Applicant

The success factors you will have are:

• Demonstrated experience in a similar role providing clerical and administrative support to senior staff and/or a diverse team.
• Demonstrated organisational skills including the ability to work in a high intensity work environment involving multiple tasks and priorities.
• Team-oriented and ability to work autonomously.
• Competence in using Microsoft Office suite or similar systems.
• Demonstrated verbal and written skills relevant to the role – this includes the ability to proofread written material to ensure it meets corporate style requirements.

What’s on Offer

What is on offer for you:

• Flexibility – Part-time role, 2 days a week
• Challenge yourself – busy work environment with a variety of tasks
• Competitive remuneration + super