Cbis Officer – Administration

Play a key role in CSIRO’s real estate and facilities team

Bring your property and administration experience to CSIRO

Join a supportive and flexible work environment with up to 15.4% Super

As our new CBIS Administration officer, you will be responsible for undertaking the day-to-day administrative duties to support the management of CSIRO’s properties in Western Australia. You will provide logistical, administrative and contract support services to enable the effective provision of facility management related activities across a broad range of CSIRO operational functions focussing on maintenance; security; accommodation; asset management and fleet. This involves the development and implementation and/or administration of policies, systems and procedures that assist the organisation and the business units to achieve their objectives and meet Government and regulatory responsibilities.

To see you succeed in this position you will have strong organisation and communication skills with the capacity to manage several tasks or requests simultaneously. If your exceptional with time management whilst being focused on providing professional first-class customer service experiences.

Your duties will include:

Undertake a broad range of property-related administrative activities to a high standard, in support of the CBIS WA team. This may include interaction with Facilities Management systems at an experienced user level as may be required for the efficient operation of the facility.

Scheduling meetings, issuing of agendas and taking accurate minutes for a range of facility related contract meetings.

Instruct / assist team members in the provision of a high-quality visitor management service in their being the first point of contact for external and internal clients including efficient referral, enquiries and follow-up to staff and clients at the site(s) supported.

Assist in the security of the site, including management and issue of keys; access cards; ID cards; and related staff, visitor and contractor registers.

Provide administrative support in respect to the vehicle fleet including commissioning and disposing of vehicles, managing vehicle registration and fuel cards, organising maintenance and repairs and updating the Fleet Management system (“FleetWave”)

General team support by way of monitoring team’s email inbox, distributing requests appropriately and escalating issues as required.

Update and maintain records and databases, complying with administrative systems and processes, to ensure that all information is accurate, stored correctly and accessible particularly regarding Contractor Management activities such as Induction and Safety Documents.

Deliver multiple administrative support activities and services in line with agreed standards, timeframes and milestones, given tight timeframes and the need to maintain accuracy and attention to detail.

Location : Kensington, WA
Salary : AU$68,148 to Au$86,733 plus up to 15.4% superannuation
Tenure : Indefinite, Full-time and part-time considered
Reference : 91418

To be considered you will need:

Demonstrated ability to manage property administration functions in a complex property environment, including the ability to prioritise workloads; problem solve by identifying solutions and considering implications; and the ability to recognise and make changes to improve performance.

Demonstrated experience and a willingness to undertake a range of general administrative support tasks in an office environment.

Proven ability to demonstrate initiative, actively contribute as a team member and share relevant and useful information.

An ability to recognise and seek to resolve problems as they arise and escalate issues as required as well as an ability to deal with ambiguity.

Demonstrated strong organisational skills and the ability to prioritise demands, accepting personal responsibility for doing the job well.

Sound keyboard skills, knowledge of Microsoft Office applications and the ability to become familiar with use of facilities management specific software and systems.

Desirable:

Demonstrated experience working in a facilities management and/or logistics environment.

Knowledge or experience in the operation of Facilities based management systems that may include job logging, financial and building operations style platforms.

For full details about this role please review the

Eligibility
Applications for this position are open to Australian/New Zealand Citizens, Australian Permanent Residents. Appointment to this role is subject to provision of a national police check and may be subject to other security/medical/character requirements.

Flexible Working Arrangements
We work flexibly at CSIRO, offering a range of options for how, when and where you work.