Office Coordinator

Are you inspired by “what’s next”? So are we.

When you join the Albemarle team, you contribute to a better tomorrow. You will play a role in powering many of the world’s largest and most critical industries, from energy and communications to transportation and electronics. We are putting innovation to work to improve people’s lives and we want YOU to be a part of it.

Job Description

Ref: 18960

Albemarle in Australia

Albemarle is one of the biggest producers of lithium in the world.

Our new world class Lithium Hydroxide Processing Plant at Kemerton, near Bunbury in the South West of Western Australia, is the most modern plant globally and is set for major expansion. Albemarle investment in Australia spans mining joint ventures and processing operations. Our corporate office sits in the heart of the Perth CBD.
 

We are a rapidly growing part of Albemarle Corporation which has nearly 6000 employees worldwide across energy storage and specialty chemicals. We are suppliers of choice for leading companies including the world’s biggest electric vehicle manufacturers, and makers of batteries and electronics.

The work we do at Albemarle helps to power, to connect, to protect and to move the world.
 

The Role

Reporting to the Executive Assistant to the Vice President – Major Projects, the Office Coordinator will be responsible for the successful running of the Albemarle Major Projects Office in Perth, delivering outcomes in a fast paced, consistently changing environment. 

This role will be responsible for ensuring the efficient day-to-day operation of the office, including but not limited to general administration, office management and facilities coordination. The Office Coordinator will also display strong organisational skills, with the ability to prioritise and meet deadlines and work across multiple disciplines. With a highly professional work ethic, you will be a pleasant and enthusiastic member of the Major Projects Team.

Responsibilities:

Office visitor managementOversight the visitor management systemGreet visitors as required

Daily operations of Major Projects OfficeEnsure the smooth daily operations of the Major Projects OfficeMaintenance of office and boardroomsBooking and coordination of all staff events and functionsProvide support for meetings and training including arranging catering and room set-upProvide support to Project Directors and extended Major Projects team members on administration needsManagement and maintaining office inventory

OnboardingOnboarding new startersSetting up inductions and allocation of desksAdministration and allocation of building access passes

AdministrationPrepare and complete requisitions and purchase orders including receipting and invoice reconciliation, ensuring procurement and contracting policy and guidelines are followed and compliance achievedBooking of travel using the Concur systemsPrepare meeting minutes, reports and presentations including drafting and formatting a range of documents in MS Office (Word, PowerPoint, Excel, Publishing)Collection of mail, organizing courier bookings, stationery and PPE orders, site access and other administrative duties as requestedLiaising with internal and external stakeholders as required

Facilities coordinationPool car management. This includes booking vehicles for cleaning, servicing and repairs of all pool cars as advisedGeneral upkeep and maintenance of the Major Projects Office to ensure that health and safety, legal and contractual requirements are metLiaison with building management as required, for minor repairs and maintenance worksWork with in-house resources and contractors to assist in the completion of scheduled works in line with company policies and procedures ensuring adherence to site safety standardsLiaison with HSSE staff regarding workstation and ergonomic adjustments required for staffOther duties as outlined in the Position Description

On Offer

Competitive salary/Performance bonus

Secure permanent work

Supportive and inclusive team culture

Opportunity to be part of the critical minerals industry

Opportunity to be part of powering a sustainable future
 

About You

Albemarle is a values-driven company that appreciates and promotes resilience, equity, inclusion and diversity of background, experience and expertise. As the successful candidate you will possess:

A completion of Higher School Certificate – Year 12

TAFE Certificate well regarded

Previous experience in an administration role.

Previous experience in facilities preferred

SAP experience preferred

Competent in Microsoft Office applications

Well-developed communication and customer service skills (both written and verbal)

Complex problem solving and analytical skills

Current C Class Driver’s License
 

Albemarle requires successful applicants to pass a pre-employment medical, and complete on-boarding verification of employment history, right to work, qualifications and police clearance.

Choose to unlock your full POTENTIAL. Apply today.