Personal Assistant To Gm

Advance your career as a Personal Assistant supporting two General Managers within Finance Communities and Commercial Property at Stockland. Based in our Sydney head office, while also offering flexibility to balance working between the office and home. You will thrive working with diverse teams and leadership, and will be the key line of contact, providing administrative support alongside high-level coordination. Please note, this is a parental leave contract ending in February 2024.

About the role

Some of the responsibilities will include: 

Diary Management and coordination of any related travel requirements

Managing inbox and confidential information as required

Prioritising correspondence accordingly and briefing the General Managers

Preparing presentations, correspondence and reports as required to deadlines

Information management and retrieval from relevant systems, including managing files and records and maintenance of processes

Provision of extensive administrative support including minutes taking and preparation of agendas

Collaborate and build relationships with key stakeholders internally and externally

Set up team days, organise team meetings and set up purchase orders for approval.

Assist with the co-ordination of monthly board papers

About You

Experienced, confident Personal Assistant accustomed to working in a fast paced, deadline driven, changing environment

A background within the Finance industry is preferable but not essential

Experience working in a high performing team in a fast paced environment

Exceptional Stakeholder management skills

Strong attention to detail with outstanding written and verbal communication skills

Ability to work autonomously

Experience with SharePoint, Ariba, SAP & Fraedom would be highly regarded but not essential

Working experience in using Microsoft Windows applications for diary management, word processing capabilities and knowledge of Excel spreadsheets

Collaborative working style in conjunction with strong negotiation and problem-solving ability

The Stockland Proposition

At Stockland we are a community delivering outcomes that benefit the community at large. We work collaboratively and inclusively, building strong working relationships. Our portfolio is diverse and so are the opportunities for professional and career development. We are committed to providing our people with broad experiences to build a successful career.

We recognise the importance of flexibility and work life-quality and over 80% of our employees have informal or formal flexible work arrangements. Additionally, Stockland has a strong commitment to achieving the best outcomes through an inclusive and collaborative culture. Our customers come from diverse backgrounds and we want our teams to reflect this.

We offer competitive remuneration and benefits. Benefits include free to access or subsidised lifestyle, health, well-being and financial services products.

Due to the permanent nature of this role, we can only accept applications from Australian Citizens, Permanent Residents or Open Work Visa holders with more than 12 months validity from their role start date.