Executive Assistant

>Hobart TASThe Department of Veterans’ Affairs Hobart are looking for an Executive Assistant to support the Deputy Commissioner Tasmania / Assistant Secretary Business Improvement and Quality Assurance.The key duties of the position include:The Executive Assistant will provide a range of high-level administrative support services to the SES officer and the branch/division group, which includes but is not limited to:• acting as the first point of contact including greeting visitors, receiving and responding to phone calls, emails and correspondence and ensuring a high-level of customer service to all staff and external parties• diary management including prioritising the SES Officers time and drawing attention to matters of priority• coordinating meetings with internal and external stakeholders and ensuring the SES Officer has all required information for meetings• establishing effective working relationships and high standard of customer service• engaging with staff and fostering a strong team focus• liaising with internal staff and external agencies on matters relating to the work area• preparing and/or quality assuring general correspondence and less complex documentation in accordance with departmental guidelines• initiating and ordering supplies and equipment, processing accounts for payment and coordinating, collecting and analysing information for monitoring purposes• developing appropriate systems, procedures and controls to enhance the accuracy, timeliness and presentation of workflow within the branch • organising, scheduling and coordinating all travel arrangements, accommodation and supporting documentation for the SES Officer• undertaking less complex research for the SES Officer• coordinate division/branch/group administrative tasks (e.g. phone lists, distribution lists, leave register, senate estimates responses, property and accommodation)• provide account payment support to the Education Schemes secretariat and Boards as required • monitor and track correspondence • undertake filing and records management functions ensuring records are accurate, complete and are managed in accordance with departmental policy• address and independently respond to routine to moderately complex enquiries • monitor and track correspondence • under general direction , coordinate correspond for the SES officer • actively participate in the Executive Assistant Network EligibilityMandatory qualifications:• Applicants must be an Australian citizen to apply. • Ability to obtain and maintain a minimum of a Baseline Security Clearance.• Whilst not mandatory, previous experience working in an Executive Assistant role or similar will be highly regarded.• Whilst not mandatory a demonstrated respect and understating of the needs of serving ADF members, Veterans and their families will be highly regarded. A merit pool will be established that may be used to fill similar positions within the next 12 months.DVA embraces and fosters a culture that supports diversity, inclusion and respect, where people are empowered to fulfil their potential. We welcome people with diverse skills, experiences, perspectives and backgrounds, and encourage applications from Aboriginal and Torres Strait Islander people, people with disability, people that identify as LGBTIQ+, and people from culturally and linguistically diverse backgrounds.DVA is committed to improving the data skills and capability of our workforce to underpin our goal of becoming a leading data-driven organisation. RecruitAbility applies to this vacancy. Under the RecruitAbility scheme you will be invited to participate in further assessment activity for the vacancy if you choose to apply under the scheme; declare you have a disability; and meet the minimum requirements for the job. For more information visit: https://www.apsc.gov.au/recruitability