Team Assistant

Want to work for Australia’s #1 Commercial property firm, which is also an international real estate leader?We’re JLL. We’re a professional services and investment management firm specializing in real estate. We help organizations around the world achieve their ambitions by owning, occupying and investing in real estate. We drive productivity of our clients’ real estate portfolio by reducing costs, minimising risk and creating an outstanding employee experience. So where does this role fit into our team?We are looking for an Administration Guru to provide a professional and efficient business Executive Assistant support to the Public Sector Valuation & Advisory division in South Australia. You will be a highly tuned, flexible and organised individual with good communication and excellent computer skills. Systems knowledge with the ability to provide effective and efficient facilitation of reports, meetings and general support is required. This is a fantastic opportunity for you to develop your commercial real estate exposure and work in a corporate environment that can really take you to your next career goal. This role will ideally suit someone with commercial real estate experience who is looking to grow with a global real estate company.We are open to this position being based in Adelaide or Melbourne. Here is a snapshot of some of the day to day duties required; Coordinate the production of texts and lengthy documents, presentations and submissions using various software; control the quality of final products (layout, grammar, language).Log and manage workflow in job management systems as relevant.Assist in the preparation of all correspondence, quotes, valuation reports, new proposals, etc.Manage the invoice and accounts payable process for the team..Coordinate travel bookings.Management of debtors.Co-ordinate/organise in-house and external client events when necessary.Organising the coding and submitting of credit card and Cash Reimbursements for team.Preparation for meetings – agenda, minutes, consolidated reports and fee forecasting.Perform routine administrative tasks, such as filing, processing documentation and archiving jobs. Answer routine enquiries on the organisation’s service and products, re-direct calls to other departments and distribute messages.Undertake in-house training as it is made available.Work closely with other support staff and accept responsibilities as delegated.Have a sound knowledge of office procedures and an attitude to accept responsibilities and to work autonomously as required but also participate as a team member within the business unit and with other administration support within the JLL businessSound like you? This is what we’re looking for:EA / Secretarial or equivalent role experience within a Professional Services organisationAn interest in or background in the property industry (specifically valuations) will be highly regardedAdvanced MS Office skills (Outlook, Word, Excel, PowerPoint, Publisher).Experience in formatting and editing lengthy Word documents.Ability to work autonomously and make sound decisions when required.Strong organisational skills.Ability to deal with multiple tasks and work towards and achieve tight deadlines.Strong attention to detail.Good communication skills both verbal and writtenWant to apply?You’ll join an entrepreneurial, inclusive culture. One where the best inspire the best. Where like-minded people work naturally together to achieve great things. Join us to develop your strengths and enjoy a fulfilling career full of varied experiences. Keep those ambitions in sight and imagine where JLL can take you…JLL is committed to developing and maintaining a diverse workforce. We encourage Aboriginal and Torres Strait Islanders applications and enquiries.Interested candidates please apply following the link below quoting job reference numberYou can also follow us and ask questions on Twitter@JLLAustralia or join our LinkedIn group http://linkd.in/JLLgroup