Office Assistant/ Assistant Photographer

Who we are looking for? The Department of Parliamentary Services (DPS) is recruiting for an Office Assistant/ Assistant Photographer vacancy within the Communications and Corporate Relations branch. We’re looking for an enthusiastic and organised administrative assistant with professional photography experience. Working with the Australian Parliament’s photography unit, the successful applicant will be responsible for supporting the AUSPIC office and studio, including the maintenance of the diary, booking system, phone lines and emails. The role will also involve working as a photographer in the team during peak periods. To be successful in this role, you will be required to maintain a professional and calm demeanour, work collaboratively with stakeholders and provide services and information as required. Eligibility and/or Job Specific Requirements The successful applicant will be required to obtain and maintain a Baseline Vetting (Protected/Restricted) security clearance. DPS welcomes applications from Aboriginal and Torres Strait Islander people, mature age people, people from diverse backgrounds and people with disability.How to apply Please upload a one page response no more than 500 word limit describing how your skills, knowledge and experience make you the best person for this job, based on the duties and qualities outlined below. Your application is a chance to tell us why you are the right person for the job. We want to know why you want to work at DPS, why you are interested in the role, what you can offer us, and how your skills,knowledge, experience and qualifications are applicable to the role. If proof of qualifications, licences or certificates are required as part of the application process, please incorporate these documents into your resume or within your applicant response before you submit your application.Closing Date Applications must be submitted by 11:30pm AEST, 29 April 2021.Salary An attractive salary, which could be negotiated with the successful candidate, is on offer. Duty Statement Classification: PSL 4Employment Type: Ongoing Position No.: 00139298Local Title: Office Assistant/ Assistant Photographer________________________________________________________________ Branch: Communications and Corporate RelationsSection: No SelectionImmediate supervisor: Senior PhotographerSecurity assessment: Baseline Vetting (Protected/Restricted)________________________________________________________________ Under general direction undertake duties in accordance with the agreed standards for aParliamentary Service Level 4. Duties include, but are not limited to the following: 1. As a member of the Auspic photographic team, provide administrative support for the Auspic office and studio, including the maintenance of the Auspic diary and the monitoring and management of the Auspic phone lines and email boxes 2. Assist in the creation of a photographic record of the life of the Australian Parliament, including photographing historically significant parliamentary events 3. Assist in the creation, manipulation, maintenance and archiving of photographic databases for internal and external use 4. Under direction of the Senior Photographer, provide support to the Auspic team during peak demand times to do photographic work. This may include taking images of Parliamentarians under their Photographic Entitlement, or general photography around Parliament House 5. Prepare accurate quotes and invoices for completed work 6. Maintain photographic equipment in a serviceable condition, arrange repairs as required 7. Maintain stocks and consumables to support the operation of the office and its work 8. Work collaboratively with other stakeholders to provide services and information as requested Duties representing highest function: 1-8 Employees of DPS are required to be able, and to be seen to be able, to provide professional advice and services to all Senators and Members without favour or prejudice.Contact Person Name: Adele AstleyPhone Number: (02) 6277 8718Email: [email protected] Working at Department of Parliamentary Services DPS recognises and values the contribution that our diverse workforce makes and in return offers great benefits. These include a competitive salary, onsite free parking and gym facilities, a wide range of professional development opportunities so you can take your career further, and all of this in a friendly and supportive environment. Conditions of service are in accordance with the DPS Enterprise Agreement (available here). If you think this role sounds like you and you’d like to work in a friendly, high quality team then DPS welcomes your application. Conditions of Employment The Parliamentary Service Act 1999 provides for mobility between the Australian Public Service and the Parliamentary Service. Employment opportunities in the Parliamentary Service may be subject to a range of conditions of engagement including: a) Australian citizenshipb) criminal history check and security clearancesc) possession of mandatory qualifications for certain jobsd) health clearance, ande) probation period of 6 months Australian CitizenshipSection 22 of the Parliamentary Service Act 1999 requires that employees of the Parliamentary Service are generally required to be Australian citizens. If you are not an Australian citizen, you may still be considered for engagement on the condition that you are able to gain Australian Citizenship within a specified time. Failure to obtain citizenship within the timeframe could lead to termination of engagement. RedundancyIf you have accepted a redundancy benefit, within the previous twelve months, from a Commonwealth employer (including the Parliamentary Service and the Australian Public Service), you cannot be employed by DPS until your exclusion period (the number of weeks for which you received a redundancy benefit) has expired. If you would like to discuss your eligibility, please contact HR Services on telephone (02) 6277 5200. Advice to Applicants Your application is a chance to tell us why you are the right person for the job. We want to know why you want to work at DPS, why you are interested in the role, what you can offer us, and how your skills, knowledge, experience and qualifications are applicable to the role. In a nutshell – why should we hire you? Try not to duplicate information that can already be found in your resume, but do highlight any specific examples or achievements that will demonstrate your ability to perform the role. If you are unfamiliar with applying for APS jobs, the Australian Public Service Commission’s fact sheet on applying for jobs may be useful: Applying for an APS Job: Cracking the Code Some of DPS’s selection criteria are generic and are based on the Australian Public Service Commission’s Integrated Leadership System (ILS). Applicants will be expected to demonstrate how they would apply these skills to the requirements of the job as described. The Australian Public Service Commission’s ILS Leadership Pathway identifies and describes leadership capabilities at all classification levels