Executive Assistant

Summary We are seeking an experienced executive assistant to support our Chief Communications Officer. In this role, you will thrive in a dynamic, fast paced environment and have a demonstrated ability to organise, prioritise and be flexible to changing requirements in a corporate work environment. You are a proactive problem solver, a natural communicator and have meticulous attention to detail. The Organisation Airservices is a government owned organisation providing safe, secure, efficient and environmentally responsible services to the aviation industry. Each year we manage over four million aircraft movements carrying more than 156 million passengers, and provide air navigation services across 11 per cent of the world’s airspace. The Role As Executive Assistant you will provide high level administrative support to the Chief Communication Officer as well as coordination and business support across the Communication Leadership Team and broader organisation. The role interacts with a variety of internal and external stakeholders and entails a level of independent judgement and discretion and utilisation of initiative and professionalism to provide a high level of support. The role is responsible for the routine function of the communications team, is the contact point for a wide variety of enquires from across the organisation and plays a key supporting role in the provision of a wide variety of services. The Person We are looking for an administrative professional with Personal/Secretarial and or Executive Assistant experience who is a solutions’ focused team member.  You will know how to use your interpersonal, organisational and prioritising skills to achieve results. Additionally, you will be able to exhibit the highest levels of discretion and integrity, have strong attention to detail, a positive and flexible outlook to managing work, a methodical, determined approach to completing tasks accurately, consistently and on time. Team Culture As a member of Airservices, you will consistently demonstrate performance standards and behaviours that meet our code of conduct. This includes; treating everyone with dignity and respect. Acting with honesty and integrity. Complying with all Airservices policies and procedures. Behaving in a way that upholds our vision, mission and values, and promotes the good reputation of Airservices. Skills and Experience The successful applicant will have: Extensive experience in providing high level executive support to a senior manager in a demanding, dynamic and fast paced environment including demonstration of highest levels of confidentiality and integrity at all times. Superior communication, written and oral skills with excellent attention to detail and proven experience in successful liaison with a wide range of internal and external stakeholders and interacting with Senior Management and internal staff in a friendly and professional manner. Strong organisational and problem solving skills with the ability to handle multiple tasks and the demonstrated ability to organise, prioritise and be flexible to changing requirements in a complex and nationally based work environment High level of computer literacy with proficiency in Microsoft Office including Word, PowerPoint, Excel, and multiple Outlook accounts (Essential), as well as use of enterprise wide business systems (for example TRIM, Orbit, SAP, online travelling booking systems) to manage workflow processes (Desirable) Experience working with internal social and digital collaboration tools and/or platforms such as Workplace by Facebook Prior experience working with leaders of communications, marketing or sales teams desirable. Qualifications: Business Administration or Office Management Qualifications (desirable) or extensive commensurate experience Please see the link to view the full Position Description:   ASA5 EA Position Description April 2021 V2.docx Should you require any further information please contact our Recruitment inbox on [email protected] How to Apply To apply for this position please lodge an application online via the “apply link” attaching your resume and a cover letter outlining your skills and experience and how they relate to this role. Applications close 11.55 pm (AEST) Wednesday 12th May 2021 Airservices values social and cultural diversity and is committed to the principles of equal employment opportunity and the provision of a safe and healthy work environment.