Protocol Assistant, Protocol And International Visits

The OpportunityThe Protocol and International Visits Branch is responsible for administering the state occasions and official visits program in a manner which enhances Australia’s international relationships, the image of Australia and the Australian Government.The principal activity of this position is to plan, manage and coordinate complex arrangements for a range of events relating to ceremonial and visits activities.The position involves liaison with the Office of the Official Secretary to the Governor-General, Prime Minister’s Office, Ministers’ offices, diplomatic representatives, other Commonwealth departments and state and territory governments in relation to visits and events.In this role you will work in a team responsible for coordinating and assisting at a range of event or visit activities for PM&C, including:Assist with arrangements for high-level events or Guest of Government visits to Australia, Assist with arrangements for the Prime Minister’s overseas visits, Assist with national and official events, including meetings, hospitality, ceremonial occasions and state funeral and memorial services, Prepare briefs and programs for a range of visits and events and provide associated advice, Undertake liaison and representation duties, Coordinate various administrative and logistical tasks such as transit arrangements to Australia by international leaders, wreath and flag requests, andProvide a range of administrative support relating to the delivery of visits and events, flight and accommodation bookings and database management.What We Offer A flexible, diverse and inclusive workplace and attractive remuneration package including generous employer superannuation contributions.Exciting and fulfilling work at the heart of government with career development and networking opportunities difficult to find elsewhere.The opportunity to work with strong, smart, visionary and experienced leaders who encourage and support you to develop your interests and expertise and achieve your ambitions.We support flexible working practices including working from home and our offices are designed to enable flexible working approaches through spaces that have been designed to accommodate a range of working styles (whilst at all times adhering to social distancing principles and appropriate hygiene practices). This type of working supports increased communication and collaboration, and encourages agility and innovation. PM&C staff have the flexibility to make use of activity-based working principles, allowing them to choose where and how they work in an open space, while using integrated technological solutions. The key duties of the position include:Our Ideal CandidateThe position will involve working in a variety of interesting and dynamic areas where you will work as part of a team under broad direction.You will need to:Work as a collaborative team member with a strong work ethic, in a professional and discreet manner, Display the personal qualities of confidence, resilience, integrity, inclusion and sound judgement, Adapt and respond well to change and ambiguity in high pressure environments, Possess strong organisational skills, including drive, attention to detail and ability to meet tight deadlines, Quickly develop a positive rapport with people at all levels in an organisation, Respect and display sensitivity, cultural and religious awareness, Possess the ability to acquire the necessary business functions to assist with travel, coordination and administration.This role will involve extended and varied work times. A willingness to work outside core hours when required, and travel interstate and overseas at short notice is highly desirable. A merit pool will be generated from this process, which may be used to fill future vacancies with the Branch.EligibilityTo be eligible for this position you must be an Australian Citizen.The occupant must be able to obtain and maintain a NV1 level security clearance, or hold a current security clearance of an appropriate level. This role is being advertised as both ongoing and non-ongoing, with the employment type to be determined in negotiation with the preferred candidate and the PM&C delegate.Where a non-ongoing specified term is offered, this would be for an initial period of up to 12 months, with possibility of extension up to a maximum period of three years.A non-ongoing offer may result in conversion to an ongoing offer of employment, however this must occur with 12 months from the opening date of this advertisement.RecruitAbility applies to this vacancy. Under the RecruitAbility scheme you will be invited to participate in further assessment activity for the vacancy if you choose to apply under the scheme; declare you have a disability; and meet the minimum requirements for the job. For more information visit: https://www.apsc.gov.au/recruitability