Personal Assistant Role Available

About CIITA Tattoo Academy
As the first and only tattoo academy in Australia, CIITA is developing the creators of today into the tattoo artists of tomorrow. Were growing fast, helping students across the nation to realise their dreams of becoming ink masters.
About You
The successful candidate is versatile and highly-organized. As PA to the Chief Academic Officer youll perform a variety of administrative duties. No day is ever the same in the tattoo industry! Youre creative, artistic and love tattoos, but above all, you have exceptional interpersonal skills.
The Personal Assistant will exhibit excellent multi-tasking abilities, to be applied in our fast paced work environment. Youre intuitive to the needs of the managers and work autonomously to provide customized administrative and academy support.
About the Role
Reporting to our Chief Academic Officer you will perform administrative duties and assist in the day to day operations of CIITA.
In this role, you will be responsible for scheduling meetings, preparing and replying to emails, stocktake and ordering, payroll and a variety of day to day operations. You may also be required to clean and assist with other reasonable duties as required.
The right candidate will be responsible for but not limited to:

Emails, Consultations, Payroll, Ordering, and assisting in the academy operations.
Stocktake, maintaining hygiene standards, and keeping records.
Scheduling appointments, maintaining an events calendar, and sending reminders.
Copying, scanning, and faxing documents, as well as taking notes.
Preparing facilities for scheduled events and arranging refreshments, if required.
Ordering office supplies and replacements, as well as managing mail and courier services.
Observing best business practices and etiquette.

Core Skills & Attributes

Certification in secretarial work, office administration, or related years of experience as a Personal Assistant would be advantageous.
Extensive experience, using office software such as MS Word, Excel, Monday and Procreate or Photoshop.
Advanced typing, note-taking, recordkeeping, and organizational skills.
Ability to manage internal and external correspondence.
Working knowledge of printers, copiers, scanners, and fax machines.
Proficiency in appointment scheduling software such as Timely, as well as call forwarding.
Excellent written and verbal communication skills.