Aps5 Executive Assistant

job description Your new organisation:This well established Federal Government department based in Canberra is looking for an APS5 Executive Assistant to join their team on a 6 month contract basis with the possibility of extension for the right candidate. You will be directly reporting to the First Assistant Secretary (FAS) and will be responsible for managing the front of office functions in a complex and high volume environment including managing diaries, work flow, appointments and correspondence, organising events, coordinating travel and collating documents. Your responsibilities:Acting as the first point of contact for the FAS, including greeting visitors, receiving and responding to phone calls, emails and correspondence and ensuring a high level of customer service to all staff and external partiesBringing priority matters to attention of the FAS for action as appropriateWorking with the Executive Officer (EO) to provide coordinated and highly professional support to the SES and the divisionManaging the FAS’s diary and calendar including coordinating meetings with internal and external stakeholders and ensuring the FAS has all required information for meetingsAssisting, mentoring and effectively engaging with other Executive Assistants within the division to foster a strong team focusLiaising with internal staff and external agencies on matters relating to the work areaAssisting with preparation of more complex documentation Initiating and ordering supplies and equipment, processing accounts for payment and coordinating, collecting and analysing information for monitoring purposesUndertaking research and analysis for the FASUndertaking filing and records management functions ensuring records are accurate, complete and are managed in accordance with departmental policy.To be successful:You will have prior experience in a similar position coupled withExcellent communication and organisational skillsExcellent attention to detailAbility to work with tight deadlinesAbility to adhere to the APS Values and Code of ConductDemonstrate capability in line with the APS Integrated Leadership System (ILS) and Work Level Standards at the APS5 levelCurrently hold a baseline clearance or willing to obtain and maintain one.If you would like to be considered for this role, this is a great opportunity to tell Randstad about you. Please click “Apply Now” to submit your current resume in word doc format, or send it to Randstad, we are passionate about providing equal employment opportunities and embracing diversity to the benefit of all. We actively encourage applications from any background. skills APS5 | EA | Federal Government qualification Prior experience in a similar role educational requirements Vocational/Professional Qualification