Administrative Assistant

Administrative Assistant

Melbourne – CBD

The opportunity

We are seeking an Administrative Assistant to join our Melbourne office on a 2 year maximum term contract. This role will suit someone with a passion for working collaboratively within a team.

As the Administrative Assistant you will work closely with the Legal Assistants to provide administrative support to legal and business services staff to enhance our client experience. Your day to day will involve:

• Provide timely and accurate support to Legal Assistants with administrative support needs.

• Deliver high quality, accurate work whilst managing deadlines, responding to change and the competing priorities of all work.

• Meet required deadlines and negotiate alternate timeframes when necessary.

• Scan, print or photocopy relevant documents as and when required by the relevant practice group support colleague or Lawyer.

• Liaise with business services and other services to coordinate urgent mail and courier requests.

• Develop and maintain a robust file management system for all electronic and hard copy documents.

• Provide ad hoc support to the group or division such as dealing with incoming mail, answering the telephone, amending documents and any other administrative duties.

• Prepare files for archiving and manage return and retrieval of files following firm guidelines.

• Assist with internal and external practice group events and functions.

Skills, experience and qualifications

To be successful you will have:

• Impeccable attention to detail.

• The ability to work four days per week.

• Demonstrated enthusiasm and proactivity in the workplace.

• Knowledge of the Microsoft Office suite (Outlook, Word, Excel and PowerPoint).

• Strong time management and organisational skills; ability to prioritise your time across a number of busy matters.

• Good written and verbal communication skills with a demonstrated ability to build effective relationships with stakeholders.

Group / Team

All Practice Groups

Group / Team description

The legal support team provides the practical support our lawyers need so they can deliver the best possible service to our clients. The role of our legal support team is critical in assisting our people to perform at the highest level. The team provides high-quality support to partners and throughout our practice areas. This ranges from providing administrative support and diary management to producing a wide range of complex documents. Our legal support team also plays a client-facing role as secretaries are typically in regular contact with our clients on behalf of lawyers.

What we offer:

• To continue to support our staff working from home as a part of Agile 60, we offer an allowance for home office furniture as well as IT equipment.

• We recognise that the success of our business and our clients relies on the skills, knowledge and ideas of all our people. We are dedicated to creating an exceptional experience for our clients and we value empathy, simplicity and commerciality.

• We aim to support our people through their career and life milestones. We offer 26 weeks paid parental leave, which includes superannuation on both paid and unpaid parental leave up to 52 weeks. Our policy applies to parents regardless of gender, subject to six months of continuous employment at HSF.

• At Herbert Smith Freehills you will be part of a diverse, innovative culture where high performance, client focus, and highly engaged people are our differentiator. People at our firm come from a range of backgrounds and bring a wide variety of experiences and perspectives to their work with us. We strive to ensure that our inclusive environment means you feel valued and able to perform at your best by being your authentic self at work. We know that our future success not only depends on being innovative and progressive in the changing legal market but, most importantly, on our people feeling highly engaged in meaningful work.

• People join us to develop their careers and themselves. To support this we provide contemporary tailored learning programs, regular career conversations and a culture of feedback.

• To view our benefits in Australia, please copy this link into your browser – https://sites-herbertsmithfreehills.vuturevx.com/20/21553/landing-pages/benefits-in-australia.pdf
   

This vacancy is being managed directly by Herbert Smith Freehills Recruitment team. We will contact our preferred agency partners should we require additional assistance. Thank you

Role type

Business Services

Contract type

Maximum Term Contract

Working pattern

Full Time

Diversity & Inclusion

At Herbert Smith Freehills you will be part of a diverse, innovative culture where high performance, client focus and highly engaged people are our differentiator. People at our firm come from a range of backgrounds and bring a wide variety of experiences and perspectives to their work with us. We strive to ensure that our inclusive environment means you feel valued and able to perform at your best by being your authentic self at work. We know that our future success not only depends on being innovative and progressive in the changing legal market but, most importantly, on our people feeling highly engaged in meaningful work.  

We understand that you have commitments and personal interests outside of work and we strive to create a working environment based on mutual trust and respect, in which you can perform at your best whilst maintaining sustainable balance across your life.

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Herbert Smith Freehills