Admin Assistant – General

Role

Attendance will be required during part of school holiday periods as requested by the School Principal.

An education support class position at this range will perform tasks that are carried out in accordance with guidelines, accepted practice, and school policy under supervision and direction. This may include coordination of other education support class staff within the work area or educational program.

An education support class position supports the educational services being provided to students but must not include duties of a teacher as defined in clause of the Education and Training Reform Act 2006 (Vic) or its successor. Supervision of students can be required individually or in groups up to 4 in controlled circumstances and where the responsibility for students remains clearly with a teacher.

Certification and/or qualifications of up to three years can be required at this level (noting that Registered Nurse is not included at this level, the first level for which is Level 1 range 3).

A role at this range may include:

Specific support tasks to achieve outcomes. Typically, this will involve accountability for a single function, ( ensuring data is properly maintained) or the co-ordination of a work area under the direction of the principal or a manager.

Assisting teachers, within an educational program, by undertaking specific support tasks or the coordination of the support function.

Supervised health and wellbeing support tasks, medical intervention support tasks, or other specialised student/teacher support roles ( enrolled nurses performing the role as described in schedule 3). These roles require specific qualifications and/or training, including roles where further training must be undertaken from time to time. The role is for a specific purpose, for which there will be direct accountability as opposed to support roles that are carried out by a range of staff performing routine tasks under direction.

Technical tasks that require a sound knowledge of basic technical and/or scientific principles that are used to develop and adapt work methods and make judgements where there are clear guidelines and limited options. Routine technical support in libraries, science, and information technology would be typical examples.

An education support class position at this range commencing at the base will initially be limited to undertaking routine tasks that are carried out under close supervision and direction. Work that carries some degree of independence will generally involve a limited number of tasks performed on a regular basis where priorities are clear, procedures are well established, and direction is readily available. Subject to any specific qualification and/or training requirement, an education support class employee employed in this range may be progressively required to undertake coordination, specialised student/teacher support tasks, or technical tasks as experience in the role is gained.

Responsibilities

Provide routine clerical or other administrative support responsibilities including general telephone, front office enquiries, mail deliveries, assisting with stock control, supporting organisation of meetings, receiving and initial processing of standard paperwork

Maintain, enter and retrieve data from the schools IT systems, such as the school’s records system, including computerised student, staff and school records

Maintain and update office records, enrolment data, diary records, and basic written records

Support or coordinate the preparation of standard routine internal and external communication according to school procedures ( form letters, newsletters)

Source basic data or factual information from given sources to support school administrative functions, books, reports, manuals, catalogues, tables, forms, etc.

Coordinate the delivery of administrative services within the school

Develop and implement strategies to ensure effective administration procedures

Coordinate the implementation of requisitioning, purchasing and issuing procedures

Manage client reception and office operations

Liaise with school staff in regard to support requirements

Supports the first aid facilities and assists in delivering first aid to students

Ensure the provision of a range of administrative support functions for the Principal and teaching staff.

Manage the processing of student admissions, registrations, enrolments and transfers.

Provide required level of administrative support for school events, functions and projects.

Implement induction programs for new staff, volunteers and other workers to the school.

Manage the maintenance of confidentiality in respect to all school records and communication systems.

Who May Apply

Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.

EEO AND OHS Commitment

The Department of Education is committed to the principles of equal opportunity, and diversity and inclusion for all. We value diversity and inclusion in all forms – gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department. The Department recognises that the provision of family friendly, supportive, safe and harassment free workplaces is essential to high performance and promotes flexible work, diversity and safety across all schools and Department workplaces. It is our policy to provide reasonable adjustments for persons with a disability (see ).

Aboriginal and/or Torres Strait Islander applicants can contact Brett West, Yamatji man, in the Koorie Outcomes Division to talk about the recruitment process, the Department and supports for Aboriginal and/or Torres Strait Islander people in the Department. Mobile: 0477 726 801 or email on:

Child Safe Standards

Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the Department’s exemplar available at

DET Values

The Department’s employees commit to upholding DET’s Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. DET’s Values complement each school’s own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the DET values is available at

Conditions of Employment

All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.

Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.

A probationary period may apply during the first year of employment and induction and support programs provided.

Detailed information on all terms and conditions of employment is available on the Department’s Human Resources website at

Location Profile

Guthrie Street Primary School prides itself on innovation in education and welcomes staff who can help us build these strengths across our Foundation to Year 6 offering.

Consider:

We are the only primary school in Shepparton to have a deaf facility as our second campus, where we offer specialised teaching and the integration of Auslan into the school.

Guthrie St is highly regarded for its EQ Program, which helps our students develop their social and emotional capabilities to improve success in academic work.

We boast an exemplary art program that emphasises skill development, creativity, appreciation and presentation.

We were the first school to introduce a very unique staff member in bringing a well-being dog on board!

Being innovative also means having high-end information and communications technology to complement our modernised classrooms. Our students even enjoy podcast facilities.

Catering to students from Foundation to Year 6, we have more than 50 staff, including a full-time nurse, and some 470 students on large premises featuring an indoor gymnasium and outdoor classroom.

Our “backyard” extends to the nearby Broken River and its natural environment, accessed by a network of walking and biking tracks. A footbridge connects our school community to the Australian Botanic Gardens and its outdoor learning opportunities.

New teachers to our school invariably choose to stay – contributing to our proud culture of education innovation, expertise and enjoyment.