Corporate Events Coordinator

We are the largest real estate group in Australasia with more than 1000 offices across Australia, New Zealand and Indonesia. Ray White was established in 1902 in regional Queensland and our network sold more than $74 billion worth of property and helped more than 200,000 families and businesses with their property ambitions in the last financial year. 

Please don’t be fooled by our size, we are still very much privately family-owned and led by the White family. We are also in the people business, not property. We are only as good as our people and we value our staff. Cultivating a culture in which our members feel safe, connected, motivated and supported is a key focus for us. Our wellbeing program ‘Together’ provides a way in which we can achieve this.

The objective of the Together Wellbeing Program is for Ray White Group to protect, support and promote the mental health and wellbeing of all staff through workplace practices encouraging staff to take responsibility for their own wellbeing whilst also taking care of each other. It’s about building a community (both online and offline) across the entire group of businesses owned by the White family. 

Our team

We are a tight team of three, made up of the Head of Events and a fellow Event Coordinator. While we might be small, we’re mighty! Although the scale of our output may seem large for a team of three, we have processes and systems in place to work efficiently and effectively to power through tasks. We’re joined by several hundred fellow Ray White corporate team members, including around 120 in our Brisbane office. On any given day, you could be working closely with any of our six state/country corporate teams, liaising with any of our 1000+ franchisees and their agents.

The role in a nutshell

As a member of the Events Team, you will work with colleagues from Ray White corporate offices across Australia and New Zealand to assist in delivering several hundred events of varying sizes throughout the year. 

The job is not for the faint of heart; you’ll thrive under pressure and love juggling multiple tasks at a time to meet deadlines and satisfy varying stakeholders. In short, you’ll never be bored!

Specialising in our software platform, EventsAir, you will be responsible for the management and maintenance of the company’s internal training bookings as well as the sourcing of external venues for these sessions. This role is a vital part of the team and will require you to be across many events at once, assisting the team in delivering all programs – anything from manning a registration desk to managing a running order, and everything in between! 

Specifically, this will look like:

Set up and management of events through conference booking software system (EventsAir)

Updating the company’s intranet site

Booking training venues

Liaising with State teams and venues in delivery of training events

Producing name tags, attendee lists and other collateral for events

Preparing bulk mail communication to the network (mail merge)

Supporting the delivery of benefits to sponsors 

Assisting with coordination of marketing materials

Assisting with budget tracking and reconciliation

Liaising and confirming details with vendors and suppliers

Timely response and follow up to enquiries from the network

Managing the general enquiries inbox

Following up any outstanding items with internal and external stakeholders

Occasional onsite support at events (registration, name tags, signage, pack in/pack out etc.)

Out of hours assistance when required including weekends, early starts and late nights

Who would this role suit

Someone positive, upbeat and who will bring a professional and proactive approach to their day

Someone with excellent attention to detail and an understanding of why that is of great significance to the role – nothing gets past you!

Excellent time management and prioritisation skills to keep the balls in the air, with a calm demeanour and adaptability to manage the unexpected

Driven, committed and a team player with a can-do attitude

Someone who can roll up their sleeves and get stuff done

Passion to deliver the fun, energy filled, and unique events that wow guests

Minimum of 3 years full time experience in corporate customer service, business administration or events

Intermediate level in Microsoft office products including PowerPoint, Excel and Word

Experience in using an email management system i.e. Campaign Breeze

Experience in using G Suite and EventsAir highly regarded

Successful completion of high school certificate or equivalent

Tertiary qualifications in a relevant discipline highly regarded

Living our values of Leadership, Integrity, Curiosity and Discipline

Passion for customer service

Planning focused and detail oriented

High level communication ability