Event Sales Assistant

run by the team at

HEW Level 4

Full time, Fixed term up to 3 years

Closing date 9 April 2023 at 11:00PM AEST (R-24268)

About This Opportunity

We are seeking energetic and customer focused Event Sales Assistant to performs a wide range of operational office and administrative duties and providing finance, secretarial, administration and receptionist duties at 308 Queen Street, The Atrium.

Reporting to the Operations Manager, the role involves a wide range of office coordination and administrative support activities, including supporting to coordinate events, greeting guests, processing relevant financials, liaising with internal and external stakeholders, and facilitating the efficient and effective functioning of the day to day procedures, operations, logistics and assurance of standards.

Duties and responsibilities include, but are not limited to:

Undertakes office reception tasks, including meeting, coordinating and briefing visitors

Coordinates committee/meeting/engagement activities, including booking rooms, scheduling meetings, drafting relevant documentation, taking minutes, monitoring RSVPs and liaison with attendees

Working under general supervision, provides high level administrative support to staff

Organises and supports routine events/meetings/activities

Facilitates efficient functioning of the office’s day to day procedures and operations, in accordance with administrative protocols and standards

Liaises with internal and/or external clients and stakeholders, including answering routine queries and providing advice as relevant to the role

Assist with coordinating and delivery of events and functions, providing end-to-end event administration and logistics support

Applies a range of desktop-based programs and/or management information systems Maintains administration Quality Assurance systems and processes

Other duties as reasonably requested by the supervisor

This role is subject to The University’s .

About You

Candidates require effective administration, coordination and interpersonal communication skills, as well as the ability to prioritise tasks and meet deadlines.

Selection criteria

Cert IV or Diploma with relevant work experience; Cert III with extensive relevant work experience; or an equivalent combination of relevant experience and/or education/training

Excellent verbal and written communication skills

Demonstrated skills in providing a high level of customer service, including effective interpersonal skills

Demonstrated high level of proficiency in the Microsoft Office suite (Word, Excel, PowerPoint and Outlook)

Effective organisational, time management and problem solving skills

What We Can Offer 

This is a  Full-time ,  100 % FTE, Fixed term  position up to 3 years at  HEW Level 4 .

The full-time equivalent base salary will be in the range $68,735.35 – $72,968.15 plus super of up to  17 %. The total FTE package will be in the range  $80,420.36 – $85,372.74  per annum.

For further information about UQ’s benefits, please visit and review . 

Questions? 

To discuss this role please contact David Parrett (Operations Manager) at u

For application queries, please contact stating the job reference number in the subject line. 

 Want to Apply?

All applicants must supply the following documents:

Cover letter address “About you” section

Resume

About The Selection Process

To satisfy pre-requisite questions and ensure your application can be considered in full, all candidates must apply via the UQ Careers portal by the job closing deadline or will not be accepted. 

The University of Queensland is committed to ensuring all candidates are provided with the opportunity to attend the panel interviews, however, for those candidates who are unable to attend in person, video interview options will be available.

Other Information

Work Rights:

Background Checks

At UQ we know that our greatest strengths come from our diverse mix of colleagues, this is reflected in our ongoing commitment to creating an environment focused on . We ensure that we are always attracting, retaining and promoting colleagues who are representative of the diversity in our broader community, whether that be , , , , or . Accessibility requirements and/or adjustments can be directed to 

If you are a current employee of the University, or hold an unpaid or affiliate appointment with the University, please login to your staff and visit the internal careers board to apply for this opportunity. Please do NOT apply via the external job board.