Personal Assistant

WHAT WE ARE LOOKING FOR

In this role you will work closely with and report to our Chief Human Resource Officer (CHRO). Based primarily at MILVEHCOE (Military Vehicle Centre of Excellence) in Redbank, you may travel with the CHRO to offsite meetings including our Fortitude Valley office. Daily tasks will include inbox and diary management, scheduling meetings, including some preparation reports using PowerPoint and Excel. We are seeking an individual who is a self-starter who thrives on attention to detail, a “get it done” attitude and willingness to be flexible in a fast-paced and dynamic environment. You will have a strong sense of confidentiality and adhering to this working in a defence environment and provide a high level of support to the CHRO. You will also work closely with others in the broader HR and Safety department, and other stakeholders in the business.

As a Personal Assistant, you can anticipate some of your day-to-day tasks to include:

Developing, implementing and/or improving administrative systems, processes and procedures and guidelines to support the CHRO;

Managing high volume correspondence i.e. extensive email/inbox management of the CHRO, monitoring calendar of all internal and external appointments/ meetings to ensure high priority communications are identified and actioned in a timely manner;

Organising and managing complex diaries and interstate/international travel and accommodation management for CHRO and senior stakeholders when required;

Assisting in the preparation and document management of research papers, reports, policy documents, briefing materials, official correspondence, and proposals for consideration as required;

Liaising with executive level internal and external stakeholders (and their PA/EAs) to organise meetings and prepare correspondences and travel;

Coordinating documentation for board meetings, management meetings and customer presentations;

Assisting in event management of major/ corporate events and board meetings and participating in relevant project work when required;

Contribute to the delivery of HR projects and programs;

Arranging corporate credit card account purchases and expenses reconciliation;

Meeting and greeting visitors when required; and,

Any other duties and responsibilities that may be required as determined from time to time.

WHAT QUALIFICATIONS YOU SHOULD HAVE

What are we looking for?

Rheinmetall seeks applicants who exemplify our Company’s values of Safety, Partnering, Openness, Respect and Trust (SPORT) . This creates a workplace environment where employees value each other, live up to their promises and communicate openly.

The experience and skillset best suited to this role includes: 

Demonstrated experience in a similar role;

Strong background in executive support to senior executives and proven capabilities in leading a small team;

Intermediate to advanced skills with Microsoft Outlook, PowerPoint, and Excel;

Produce high quality work in a fast paced and ever changing environment;

Exceptional communication skills and integrity in your work;

Business acumen to make sound judgement and quick decisions;

Proven ability to work across multiple tasks and perform duties unsupervised;

Ability to prioritise tasks, have exceptional customer service, and initiative, nnatural problem solver;

Demonstrated ability to maintain confidentiality and deliver accurate work to meet deadlines; and

Must hold or be eligible to obtain an Australian Government Security Clearance (must hold Australian Citizenship).

At Rheinmetall, your strengths and experience are worth something. We also highly value diversity and equal opportunity. We look forward to receiving your application.

WHAT WE OFFER YOU

Work as part of a team with real purpose in what we do;

Attractive remuneration packages with salary sacrificing and novated leases;

Access to exclusive employee discounts with over 400 retailers in Australia to help reduce cost of living;

On-site subsidised café with themed days and multiple dietary options;

Long weekends every second week with a 9 day working fortnight;

Flexible working practices;

Opportunity to work on major projects within our Vehicle Systems (Logistic, Tactical Wheeled, Tactical Tracked), Electronic Solutions, Weapon & Ammunition Divisions;

Generous internal incentive and referral program;

Genuine career development and progression opportunities;

Extensive Employee Assistance Program to support overall health and wellbeing; and

We are proud to be recognised as an Endorsed Employer for All Women by WORK180.