Personal Assistant / Office Manager at Boutique Consulting (Sydney)

Job Description

Admin / Secretarial / Office Support
Personal Assistant
Sydney
Contract or Temp

20/3/2023

Flexible Hybrid working model
Full Time 14 month contract!
Great Team & Company Culture!

About the Company:
Boutique Consulting are working on behalf of our client within the residential property market. Seeking a bright, bubbly & enthusiastic Personal Assistant / Office Manager to support a busy team day to day.

In this role, you will work between two executives (80% Marketing and 15% P&C & 5% HQ Office Support) and be responsible for coordination, developing (with support) and delivering various miscellaneous workstreams in line with project and business lifecycles.

Key Responsibilities:

Managing the day-to-day operational and administrative activities of the Marketing team.
Support the development, collation of information to finalise and format reporting documents
Manage room and meeting bookings where required for large multi-stakeholder meetings
Lead busy fast paced Projects
Assist with onboarding new starters and system training
Maintain distribution lists and update new starters, leavers and contacts in Software Platform
Coordinating travel and accommodation requirements
Reconciliation of monthly expenses
Tracking, coordinating, and assisting the Development team with the creation of proposals, customer collateral, customer reporting, pitch documents ensuring documents are finished to a high standard and reviewed prior to issuing to customer.
Assist in the coordination of internal team events & Customer events
Assist in the management and maintenance of CRM database
Coordinating divisional meetings, capturing minutes, and following up action items
Management of filing, archiving, scanning, storage management and general administration
Other ad hoc administrative duties as required

About You:

Team player who can handle a diverse range of people
5+ years experience as a Administration / Project Coordination
Advanced Microsoft Word, PowerPoint, and Outlook skills
Adobe InDesign experience preferred
Property experience is advantageous, however not essential
Accuracy and attention to detail
Pro-active and able to use initiative Position Description
Strong communication skills (written and verbal)
Ability to work under pressure & achieve deadlines with a sense of urgency

How to Apply:

Don’t miss out on this hard-working but rewarding opportunity. Click on the APPLY button! For the most up to date roles and recruitment information please add us on Facebook https://www.facebook.com/boutiqueconsult or follow us on LinkedIn! https://www.linkedin.com/company/boutique-the-consultancy

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