Executive Assistant To Group Executive

About the role:

This is a unique and challenging role that supports the Group Executive within a thriving Customer & Brands Team! 

The purpose of the Executive Assistant is to provide administrative and organisational support. The overall objective of the role is to ensure the Senior Executive is supported in a way that improves their efficiency and delivery. 

Key responsibilities:
 
Having previously supported Senior Executive you will be responsible for:

Ensure the Senior Executive is appropriately briefed & prepared prior to internal & external meetings/conferences on a daily & weekly basis.

End-to-end meeting coordination (i.e. Agendas, Minutes, Venues, Facilities, Catering

Diary management (including screening of meetings).

End-to-end travel bookings for Senior Executive’s interstate visits/overseas travel.

Attendance of team meetings, documenting actions and decisions, and reporting back

Supporting coordination of critical meetings (major projects, steering committee)

Coordination of Events/Conferences/Seminars as required by Senior Executive.

 Maintain an awareness of the Business Unit’s operational
issues/problems/opportunities

 Development and ongoing maintenance of administrative systems for the Senior Executive

Assist with on-boarding new starters in the team

Skills / Experience:

You will be an experienced Executive Assistant to achieve excellence. Key skills and experience required include but are not limited to;

Experience as an Executive Assistant (or similar) to Senior Executives.

Strong administrative management and people skills.

Able to confidently manage a number of priorities concurrently.

Strong team player.

Excellent communication skills.

Maintains a high level of confidentiality

Advanced Microsoft Office skills – particularly Microsoft Word, PowerPoint, Excel.

About the client:

Our client is a leading professional services business that is known for its people-first approach. They are based in the Melbourne CBD, however, offer a huge amount of flexibility! This organisation is at the forefront of progressive changes to how corporate employees work.