Executive Assistant Coordinator

We’re seeking a pro-active Executive Assistant Coordinator – to support the Executive Assistant to the MD&CEO of Australia Post with providing high quality administrative and business support to the MD&CEO and the broader Australia Post leadership team.

The role reports directly to the EA to the MD&CEO and will assist in the provision of office administration and support services for a geographically and functionally diverse group of stakeholders. Where required, the Executive Assistant Coordinator may also support activities on behalf of other EAs.

We’re Australia Post. You might think you know us, but we’re transforming   

Australia Post is delivering like never before. From the vehicles that we drive, to the small businesses that make our communities thrive. We’re delivering for the environment, for our communities, for our customers and for our people. We’re moving forward and we want you to come along for the ride.

About the opportunity

Responsible for providing a high level of business support, you’ll also:

• Review all incoming e-mail communications, including customer correspondence, identify the appropriate Manager and follow through to resolution
• Prepare confidential materials, memos and attending meetings as required, and subsequently preparing minutes for various forums/meetings
• Manage calendars, book and manage team events, meet and greet guests
• Maintain all administrative facilities, room bookings, catering, AV and materials are available when required
• Prepare and distribute team communications, manage central email addresses, distribution lists and organisation data, support with reporting requirements for the executive team and board
• Efficiently run the office, including maintain processes and manage the flow of information to members of the team, and maintain stationery supplies and office equipment
• Support as required with organising travel for select executives in Australia Post, booking hotels, flights, cars and preparing travel agendas
• Undertake reconciliation of BCard expenses, invoice payments and IT assets
• Support with reporting requirements for the executive team and board. 

Who we are looking for

We’re looking for someone with excellent interpersonal skills, who can effectively build work relationships. You’ll also demonstrate:

• Significant experience in successfully and professionally managing administration functions in a complex and dynamic environment, using judgement and decision-making skills
• Well-developed written skills, particularly in drafting correspondence and minutes and experience in dealing with confidential and sensitive information
• An understanding of key internal and external stakeholders, including senior executives, community partners, media, government, customers and competitors
• Ability to use networks and relationships to influence beyond your span of control
• High degree of proficiency with standard software applications e.g. MS Outlook, MS Word, MS Excel, SharePoint, MS PowerPoint, SAP, Photoshop
• Excellent client service attitude, with a focus on providing a positive experience while maintaining the integrity of campaign and reporting
• Ability to create reports in written and numeric form from raw data

Why you’ll love it here

In addition to this exciting role, these are some of the benefits we offer:

• An attractive remuneration and bonus package
• Opportunity to collaborate and engage in a supportive team environment
• Culture of innovation, recognition and rewards
• An exciting career – as our business grows, so do the opportunities for our people
• Salary packaging options
• Pre purchased leave and other entitlements
• Local recognition programs and social events

We’re delivering together

Our diverse and inclusive workplaces bring out the best in our people. We’re all ages, genders and abilities, and we come from all walks of life. That’s how we deliver for Australia – together. We believe our business should reflect the diverse communities we operate in. See how we’re achieving that here.

We encourage applications from all backgrounds including Aboriginal and Torres Strait Islander peoples, People with Disability and Ex Defence Force.

We acknowledge the Traditional Custodians of the land on which we operate, live and gather as employees, and recognise their continuing connection to land, water and community. We pay respect to Elders past, present and emerging. To find out more about our progress with reconciliation, watch this short video.

Australia Post is committed to providing an inclusive and barrier-free workplace and encourages the implementation of workplace adjustments for team members with disability at all stages of their career.  If you have any questions, please contact our Diversity & Inclusion team on [email protected]

One last thing

If after reading this, you’re not sure you tick every single criteria box, but have the passion to get behind our purpose, the determination to face a challenge and a willingness to grow and learn, we think you should click that apply button anyway. We love hearing from people like you.

#LI