Office Coordinator

Join the team redefining how the world experiences design.

Hey, g’day, mabuhay, kia ora,你好, hallo, vítejte!

Thanks for stopping by. We know job hunting can be a little time consuming and you’re probably keen to find out what’s on offer, so we’ll get straight to the point. 

Where and how you can work

Our flagship campus is in Sydney. We also have a campus in Melbourne and co-working spaces in Brisbane, Perth and Adelaide. But you have choice in where and how you work. That means if you want to do your thing in the office (if you’re near one), at home or a bit of both, it’s up to you. 

What you’d be doing in this role

As Canva scales change continues to be part of our DNA. But we like to think that’s all part of the fun. So this will give you the flavour of the type of things you’ll be working on when you start, but this will likely evolve.

At the moment, this role is focused on:

About the Vibe team
Sitting within Canva’s People Group, the Vibe team’s mission is to make Canva the most inspiring, engaged and productive workplace in the world.
The Vibe team plays a key role in creating and maintaining the type of workplace that we all love coming to, where every single person has opportunities to grow and develop their skills, is able to do their best work and make an impact, every day.

This role sits in the Melbourne Vibe Team, within the Vibe Group at Canva. Our Melbourne Vibe team specifically looks after the upkeep and maintenance of the Melbourne Campus, and the experience of Canvanauts there, whether it be office set up and operations, guest services, events & activations, swag, internal content & comms, plus all sorts of community engagement activities.

About the Role
The Office Coordinator will support the Melbourne Vibe Lead, helping to curate a warm and welcoming environment at our brand-new Melbourne Campus, empowering Canvanauts to do the best work of their lives.

This role will be essential to the success of the Melbourne Campus as you’ll operate across all Vibe specialities (Guest Services, Hospitality, Events, Ground Control and Facilities) to ensure the smooth delivery and consistent office standards in line with our other global locations. 

Office Facilities and Spaces

• • Meeting room, specialty spaces organization and management
  • Storage facilities management
  • Merchandise and Stationery Cabinets management; inventory management and stocking
  • Manage coffee and bar facilities
  • Kitchenette stock management and ordering
  • Wayfinding and space navigation signage
  • Assist with Office Swag Stock & Inventory
  • Assist with maintenance requests and coordinate with contractors
  • Manage local facilities 

Guest Services [shared responsibility]

• • Guest sign in and first impression experience
  • Assist with the new hire and visitors experience, including running office orientation tours.
  • Help curate the office physical reception operations & design, as we scale.
  • Ensure all mail & delivered are collected and stored
  • Assist with couriering needs for the Vibe Team

Events Set Up

• • Support our events by setting up each space as needed to create an engaging event for our people.
  • Bump in and bump out events in specialty spaces around the office
  • Assist with delivery and pick up of event decorations and tech equipment

Tech Support

• • Be a standby onsite support for basic office technology
  • Standby support for event tech
  • Assist in coordinating tech support for larger scale events
  • Coordinate with Sydney Tech Experience team for asset management and distribution

What we’re looking for

• • The Office Coordinator will focus on delivering an amazing office experience to our Melbourne Canvanauts.
  • Be an ambassador for Canva’s culture in bringing good vibes to the Canva team and evangelising Canva Vibe.
  • Ability to pivot quickly and be flexible to change
  • Highly equipped with verbal and written communication
  • Demonstrate versatility in setting priorities, plan and organize tasks
  • Attention to detail and ability to follow through with incoming tasks and jobs
  • A problem solver, willing to look at processes from outside the box and constantly looking for ways to innovate and streamline processes as we scale.
  • You will have a hospitality and customer service mindset – with a desire to host, build relationships, create beautiful environments and experiences for your guests.
  • You are collaborative – This role involves working with numerous teams to provide support in different areas all across the offices and as such requires high levels of communication and the ability to work cohesively as a team.
  • Prioritization comes naturally to you. You can see what needs to be done and weigh what is ultimately most important at that moment.

#LI-onsite
#LI-TB1

What’s in it for you?

Achieving our crazy big goals motivates us to work hard – and we do – but you’ll experience lots of moments of magic, connectivity and fun woven throughout life at Canva, too. We also offer a stack of benefits to set you up for every success in and outside of work.

Here’s a taste of what’s on offer:
• Equity packages – we want our success to be yours too
• Inclusive parental leave policy that supports all parents & carers
• An annual Vibe & Thrive allowance to support your wellbeing, social connection, office setup & more
• Flexible leave options that empower you to be a force for good, take time to recharge and supports you personally

Check out lifeatcanva.com for more info.

Other stuff to know

We make hiring decisions based on your experience, skills and passion, as well as how you can enhance Canva and our culture. When you apply, please tell us the pronouns you use and any reasonable adjustments you may need during the interview process.

Please note that interviews are conducted virtually. 

Apply for this job