Executive Assistant

Job Description

Day to day responsibilities include:

• Handle general administrative tasks on own initiative, including timely and tactful response to correspondence and enquiries.
• Record-keeping and document processing; including but not limited to:
  • Recording actions/outcomes of meetings as required.
  • Maintain electronic, including archiving, submissions.
  • Maintain registers in accordance with CLEAO needs
• Budget and Expense Management
  • Assist in preparing annual department budget.
  • Manage monthly expense claims for self and preparation of the CLEAO.
  • Process goods and services requisitions; i.e. invoice management.
• Organisation
  • Develop, implement and maintain office procedures to ensure the smooth running of the CLEAO’s office.
  • Deliver effective diary management to ensure that appointments are made to best utilise time and that adequate preparation time is scheduled.
  • Organise travel such that it is time/cost effective
• Communication
  • Liaise with people from all levels (internal/external) to ensure accurate and timely information flow between all parties.
• Continuous Improvement
  • Assist in the implementation of continuous improvement by looking for new opportunities to improve work practices and procedures.

The Successful Applicant

The successful candidate will be able to demonstrate the below:

• Previous exposure to the resources industry (desirable not essential).
• Extensive experience in a senior administrative position.
• Demonstrated ability to collaborate with other EA’s to achieve successful outcomes.
• Excellent organisation with the ability to prioritise, multi task and work unsupervised.
• Strong knowledge of Microsoft Office suite, with excellent Word; PowerPoint skills and Excel.
• An interest in supporting company events.
• SAP (desirable not essential).
• Time management skills.
• High standard of accuracy and attention to detail.

What’s on Offer

• Attractive salary package
• Flexible working arrangements