Portfolio Administration Manager

Mirvac is an Australian property group with a clearly defined purpose to ‘reimagine urban life’. For 50 years, we’ve dedicated ourselves to shaping Australia’s urban landscape. Our evolution has been significant, growing from a small joint venture to a thriving ASX-listed property group that leads the way in sustainability, innovation, safety and placemaking.

At Mirvac, we know that it’s our people, their passion and expertise and the exceptional experiences we create for our audience, that defines us

Our opportunity

We have an exciting opportunity for a Portfolio Administration Manager tojoin our Sydney Team.

The Portfolio Administration Manager is accountable for providing efficient and professional support to ensure the delivery of property related administrative tasks across the Integrated Investment Portfolio. Whilst effectively managing key stakeholder relationships in providing a consistent service offering, this role requires an individual with a high level of attention to detail whilst delivering within tight timeframes, ensuring business productivity, efficiency and governance.

Your responsibilities are but not limited to:

• Responsible for accurate data input of all lease related information and collation of associated documentation (achieve > 95% data accuracy in source systems).
• Monthly review of Tenancy Schedules for accuracy of all lease information contained in source system and update as necessary with achieving 100% accuracy of data quality.
• Performing monthly rent up and invoicing responsibilities for the assets (contractual, sundry charges, Casual Mall Leasing licences).
• Review all monthly rental tax invoices for accuracy and ensure all rental increases have been processed.
• Review & Process independent and casual mall leasing adjustments (refunds, reversal etc).
• Complete all lease outgoing adjustments/estimates and rent reviews for the assets in accordance with lease requirements and relevant state legislation.
• Production of general lease related correspondence to tenant and asset team.
• Review and manage lease-related documentation (leases, bank guarantee’s, insurance certificates).
• Collection of independent arrears regularly being 7, 14 and 21 days each month including phone calls, email reminders and letters (in accordance with KPIs for contractual, sundry charges, casual mall leasing licences).
• Ensure arrears collection commentary is regularly maintained with progress report of any matters are reported to Asset Management Team (including credit control team).
• Manage daily receipting (including unallocated cash).
• Drive engagement with various internal stakeholders to gather functional business requirements.
• Conduct and facilitate lease audits.
• Raising work and purchase orders for N/R Costs.
• Where required, proactively assist Asset Management team with the accurate completion of general administrative tasks.

Your point of difference

The ideal candidate will possess relevant tertiary level qualifications and moderate experience in a relevant property related role. Candidates will possess a strong understanding of relevant legislation and will demonstrate a proactive and self-motivated approach with the ability to solve problems, improve system and procedural efficiency and effectiveness, and resolve issues as they arise. Candidates will have exceptional communication (written & verbal) and interpersonal skills to effectively work in a team environment and confidently liaise with people at all levels.

Additionally, candidates will have a high level of attention to detail and organisation skills to prioritise work effectively ensuring deadlines are achieved on time and within scope. Successful candidates will have the ability to build and maintain positive and professional internal and external relationships and will be customer focused, innovative, energetic and driven to find process improvements.

What sets us apart
Mirvac’s team is our most valuable asset, and we invest in our people accordingly. A huge part of this is creating a positive workplace environment, where people are respected, encouraged and rewarded.

We’re proud to have built a culture of inclusivity, innovation and collaboration, becoming a place where people genuinely want to work. We feel fortunate to have so many talented, purpose-driven individuals on our team and our distinctive employee benefits highlight one of the ways we show our appreciation covering Lifestyle, Wellbeing, Community and Learning & Development – and with employee engagement exceeding 90%, it seems this appreciation goes both ways.

If you are interested in being considered for this diverse, rewarding and challenging opportunity please apply online.