Personal Assistant To General Manager

Grow your career with Thiess

As a global business, we are proud to offer diverse and rewarding career opportunities. We are committed to Thiess being a company which supports great people to succeed, develop their careers, and feel supported to reach their highest potential. We offer a safe and inclusive work environment where our employees feel strongly connected to our values and objectives and where the capability of our people is key to our success.

The Opportunity

We currently have an opportunity for a Personal Assistant to the General Manager to join the Australia West team based at Thiess’s West Perth office. This role directly supports the General Manager and provides general office management and administration support to the broader team.

About The Role

Key responsibilities:

Diary management including planning, organising appointments and coordinating meetings

Manage and action electronic mail on behalf of the GM

Screening and directing telephone calls

Providing support with word processing, spreadsheets and data entry

Preparing, formatting and collating executive reports

Preparing presentation materials

Processing personal expense claims and office invoices 

Management of all travel bookings

Management of financial activity, monthly cost reporting, accruals and forecasting

Raising requisitions for approval and preparation of purchase orders in JDE

Maintenance and administration of Microsoft SharePoint, including training and supporting the business users in their day to day involvement in SharePoint Sites

Assisting the Human Resources team with recruitment activities as and where required

About You

To be considered for this role you will have:

Demonstrated skills coordinating an Executive’s schedule and supporting a team

Advanced Microsoft Office skills in Word, PowerPoint and Excel

Intermediate Microsoft Sharepoint & Office 365 skills

Strong written and verbal communication skills

A high attention to detail and excellent time management skills

A proactive and flexible approach to your work 

Proven ability to manage upward, both internally and externally

What Thiess Can Do for You

Help to grow your career, offering diverse and varied opportunities for advancement

Flexible working arrangements

World-class health & wellbeing programs

Salary sacrifice options

A range of corporate discounts, including health insurance (Medibank), travel & retail products

Referral bonus program

About Us

At Thiess, we partner with our clients to deliver excellence in open cut and underground mining in Australia, Asia and the Americas. For more than 85 years, we have operated in diverse commodities, geologies, environments and cultures. Our team uses global insight to optimise solutions and create value for each project, positioning them for optimal efficiency, productivity and cost performance, backed by how we meet our commitments. Thiess is committed to being at the forefront of sustainable mining, leveraging the power of our people and technology to support clients in their journey to more sustainable enterprises.

We recognise the value of an inclusive and diverse workplace through our vision of everyone matters always. We’re focused on creating an inclusive environment to allow our people to bring their best self to work because they feel safe, included and empowered.