Administrative Assistant

Pilbara Education Region Pilbara Regional Education Office Administrative Assistant 00028687 Level 2, $67,302 – $72,386 per annum (PSCA 2022)

Advertised Vacancy Number: DOE812600

This is a permanent full-time position commencing May 2023

The Role and our Branch

The Pilbara Education Region is seeking to appoint an enthusiastic and dedicated Administrative Assistant.

We encourage all applicants with diverse professional experiences to apply.

The successful applicant will provide administrative assistance to the Regional Office, including the preparation and delivery of correspondence, preparation and distribution of agendas and minutes of meetings and follow up on actions, where required. They will maintain an effective correspondence filing system for corporate information and records relating to projects, initiatives, committees and other branch activities. Additionally, the Administrative Assistant will process incoming and outgoing correspondence, manage incoming phone calls and visitor enquiries, and assist with travel arrangements, including preparing travel documents, booking flights and accommodation.

The Pilbara Education Region is one of eight regions within the Western Australian Department of Education. The Pilbara Education Regional Education Office is located in Karratha. Educational Regional Offices provide information on local public school options, special programs and services such as school psychology, behaviour centres, home education and reporting students not attending school.

Cultural Diversity

The Department is an equal opportunity employer and encourages people with disability, Aboriginal and Torres Strait Islander people and persons from culturally diverse backgrounds to apply.

Your written application will be assessed against the following Selection Criteria

Demonstrated well developed knowledge and experience in administrative and clerical functions

Demonstrated well developed keyboarding and computer skills including a working knowledge of databases, spreadsheets and word processing

Demonstrated organisational skills with the ability to use initiative and work independently and as part of a team

Demonstrated well developed verbal communication skills with the ability to liaise effectively with officers at all levels

Demonstrated knowledge of and experience in account payments and monitoring expenditure for a work unit

For a full outline of the role responsibilities and selection criteria, please refer to the JDF.

It is recommended that you consider all information contained in the advertisement and any other related information before applying for the vacancy.

All inquiries are welcomed

Please contact Ian Knapgate, Coordinator Regional Services – Pilbara Education Region by telephoning (08) 9185 0128 or emailing [email protected]

Application Instructions

All applications are submitted online. Select “Apply for Job”, at either the top or bottom of this screen and follow all instructions. It is recommended you have relevant documents completed and ready to attach with your online application. Please allow enough time to complete this process as applications must be received prior to the closing date and time.

Your application should include:

A four (4) page statement addressing the selection criteria listed above, in context of the role and business needs of the branch

A CV of up to three (3) pages outlining your employment history and professional learning summary relevant to this position

The contact details for two (2) work related referees who can attest to the claims made in your written application, preferably one being your current line manager.

After you have submitted your application online, you will receive an email confirming lodgement. If you do not receive a confirmation email, please phone (08) 9264 4127.

If you are having difficulty submitting your online application, please phone (08) 9264 8666 for assistance.

Eligibility and Training Requirements

Employees will be required to:

provide evidence of eligibility to work in Australia for the term of the vacancy

obtain a current Department of Education Criminal Record Clearance before commencing employment

complete the Department’s Aboriginal Cultural Appreciation course

obtain or hold a current Working with Children Check

complete

the Department’s induction program within three months of commencement;

training specific to this role required by Department policy; and

the Department’s training in Accountability and Ethical Decision-Making within six months of appointment

The Department applies a four (4) day breach period to this selection process.

Applications must be submitted before 4.30pm (WST) on Friday, 14 April 2023.

Lodgement is system generated. Any submissions at, or after, 4:30pm will not be accepted.

APPLICATIONS MUST BE SUBMITTED ONLINE

PROFORMA, FAXED, HAND DELIVERED, POSTED, EMAILED AND LATE APPLICATIONS ARE NOT ACCEPTED

This selection process will initially be used to fill the above vacancy. Applicants assessed as suitable during this selection process may be considered for other similar vacancies that occur throughout our division for up to 12 months following this initial appointment. This includes circumstances where this position becomes subsequently vacant should the successful applicant decline or vacate the advertised position.

ATTACHMENTS:  – published jdf – generic – administrative assistant – education region office – ps l2 – feb 2023.pdf

You can view and print these PDF attachments by downloading Adobe Reader.
WORK TYPE:  Permanent – Full Time FTE:  1.0 LOCATION:  Karratha CLOSING DATE:  2023-04-14 4:30 PM
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