Corporate Administrative Officer

A Little Bit About Your New Employer Ports North is responsible for the development and management of port facilities vital to the economic growth of Cairns and regional centres in Far North Queensland.  The Corporation has extensive property, marina, tourism and cargo facilities in Cairns and its regional ports. 

Your Exciting, New Role
Reporting to the Advisor – Organisational Development, you will provide high level administration support to the Executive Management Team, Board of Directors, Ports North staff, customers and stakeholders with impeccable professionalism, attention to detail, organisation, and have effective communication skills. You will be highly organised, proactive with exceptional attention to detail, strong time management and an ability to prioritise is required to ensure timelines are met and effective outcomes are achieved.
  
Your responsibilities will include:

• Provision of high-level administration support including preparing and editing correspondence, Board documents, meeting minutes and presentations.
• Coordinating the preparation and distribution of Board and Committee agendas and papers in consultation with the Chief Executive Officer and management team and liaising with Board / Committee members and Directors as required.
• Coordinating travel arrangements as required.
• Facilitating on time responses to Government information requests.
• Working independently and proactively to ensure all programs of work progresses as planned and monthly and quarterly reporting processes for Board and Government are effectively managed.
• Data administration of Ports North’s record management system including organising record retrieval and archiving.
• Developing effective systems to ensure confidential and accurate information is maintained and readily available.
• Undertaking other administrative tasks as requested including assisting with reception enquiries, setting up for meetings and processing payments and invoices.
• Building strong networks and working relationships with both internal and external stakeholders.
• Promoting a safety culture and maintain a safe working environment in accordance with the Safety Management System.
• Promoting an environmentally conscious culture to ensure environmental risks are identified and minimised.

The Skills You Bring

• Highly organised with exceptional time management skills and an ability to manage competing priorities effectively.
• Previous experience in a senior level administration role working across all levels of an organisation is essential.
• Expertise in Microsoft Office and the ability to be discrete and sensitive to confidential information is essential.

What’s In It For You!
This is a fantastic career move to a well-established and respected organisation.  You will be rewarded with a competitive salary, 5 weeks annual leave, excellent career opportunities, a superb office environment and a great team!

Job Reference: 1345365/TD