Property And Facilities Assistant

How we support the Whole You :

Our benefits are a good reason to come to JLL.

We are committed to hiring the best, most talented people in our industry, and then empowering them with the resources and support to enhance their health, financial and personal well-being. Our underlying benefits philosophy is this: be fair to our people and provide opportunities for those who take advantage of our programs and resources to increase their personal and financial security.

How We support the Whole You :

Our benefits are a good reason to come to JLL.

We are committed to hiring the best, most talented people in our industry, and then empowering them with the resources and support to enhance their health, financial and personal well-being. Our underlying benefits philosophy is this: be fair to our people and provide opportunities for those who take advantage of our programs and resources to lower their health costs and increase their personal and financial security.

Benefits to eligible employees, include:

Employee assistance programme

Access to a range of well-being schemes and discounts

Guaranteed superannuation contributions

12 weeks paid parental leave for Primary Carer’s after 12 months of service

Flexible Work Arrangements may be available

Location: Perth

What this job involves

This role assists the Operations Manager with the delivery of quality property and facilities management services across a government owned portfolio.

Assist with preparation of budgets, outgoings recoveries, forecasts and graphs.

Assist with monthly reports preparation

Issue purchase orders and set up contracts in PAMS.

Monitor and actively pursue rental arrears

Assist in Rent Review process (Fixed and CPI)

Coding of creditor Tax Invoices 

Assistance with Tenant Account Queries

Assist with production of Tenant Tax Invoices and Reconciliations across portfolio.

Liaise with contractors, tenants, owners as required to assist Operations Manager in delivering facilities management services.

Co-ordinate Contractor Inductions and Site Access

Co-ordinate Tenant Work Requests and Maintenance Tasks through Evolution

Maintenance Contract Administration

Asset Registration Management

Co-ordinate, Set Agendas and Minute Monthly Tenant Meetings

General Administration, filing and assistance as required.

Interested? An ideal candidate would need to have the following qualifications

This is an entry level role which will suit someone looking to get started in facilities management and start their career with JLL.

If this job description resonates with you, we encourage you to apply even if you don’t meet all the requirements. We’re interested in getting to know you and what you bring to the table!

About JLL –

We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people and our communities.

Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honoured to be recognized with awards for our success by organizations both globally and locally.

Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we’re headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.

What can you expect from us?

You’ll join an entrepreneurial, inclusive culture. One where the best inspire the best. Where like-minded people work naturally together to achieve great things. Join us to develop your strengths and enjoy a fulfilling career full of varied experiences. Keep those ambitions in sight and imagine where JLL can take you…

As an organisation, we don’t just accept that we are a place of many different people, but we embrace it, we celebrate it, and we proactively support the needs that difference brings. JLL is committed to equal opportunity and building an inclusive workplace. This is why, for more than a decade, we continue to rank among the World’s Most Ethical Companies.

We support applications from all underrepresented groups, including Aboriginal and Torres Strait Islanders, LGBT+, people with disability and people of all age, religions and race. We are dedicated to offering veterans from all ranks and services a successful civilian career as they transition out of the military. We recognise and appreciate the skills acquired in their service careers as vital and transferable to our workforce.