Executive Assistant

Executive Assistant – Group Director People & Culture and Executive Director Malvern.
Permanent full-time position
Cabrini Malvern

Cabrini offers

• Salary packaging up to $15,900 tax free each year, plus $2650 meal & entertainment card benefits
• Rewarding career growth opportunities
• Attractive hourly rates + 11.5% Super + 17% leave loading
• Vibrant Malvern location, close to public transport
• Myki Commuter discounted fares

How you will make an impact
The Executive Assistant is responsible for the provision of high level professional and confidential executive and administrative support to two Cabrini Health executives – Group Director People & Culture and Executive Director Malvern.

Reporting to the Chief Executive Office and Board Manager, the key to success in this role is the ability to provide proactive, efficient, and reliable support to two busy executives in a fast-paced environment.

The position is permanent full-time, and predominantly based onsite at our flagship hospital, Cabrini Malvern. Travel to other Cabrini sites may arise from time to time.

Key responsibilities:

• Providing first point of contact for the Group Director People & Culture and the Executive Director Malvern.
• Maintaining electronic calendars, scheduling meetings and appointments.
• Preparing and coordination of briefing papers, reports, agendas, minutes, documents, and other professional business materials.
• Attending and minuting committee meetings as required.
• Organising functions and assisting with event coordination.
• Arranging travel and accommodation for business travel requirements.
• Preparing and responding to correspondence and maintaining a current, coordinated electronic filing system.

About you
Cabrini is seeking a professional, experienced Executive Assistant, with experience supporting multiple executive level roles. The successful candidate will also have:

• An efficient, flexible, accountable, and a strong work ethic.
• A strong understanding of the committee process particularly in relation to coordination and governance.
• Professional communication and business writing skills, in addition to experience managing electronic calendars for multiple executives, including internal and external meeting preparation.
• Skilled in general administration, minute taking and event/function coordination, ensuring discretion and strict attention to detail.
• Autonomous problem-solving skills and initiative.
• Healthcare sector experience is desirable but not essential.
• Strong technology proficiency, particularly digital and AV communication systems and the Microsoft Office suite (Word, Outlook, PowerPoint, Teams, SharePoint). Workday and Kronos workforce management software experience is advantageous.

To view the full position description, click here.

​Enquiries to: Claire Bulbul on 9508 1409.

Does this sound like your new role? Bring your skills and enthusiasm to Cabrini and help optimise the patient experience and health outcomes for our community. You will have opportunities to learn new skills and give back to your community.

Closing date: 5 April 2023

Working for Cabrini

Cabrini Health is a Catholic, private, for-purpose health service located in Melbourne’s southeast. Inspired by the mission and ethic of care of the Cabrini Sisters, we have been providing quality, compassionate care to our community for 75 years.

There is something special about Cabrini. Wherever we work, we are compassionate, connected people transforming lives together. Our highly skilled staff and specialists incorporate clinical research, innovative models of care, and state-of-the-art technology to deliver the best possible care and outcomes for our patients. We demonstrate our mission to serve our community through outreach programs that support asylum seekers and provide healthcare in rural communities and in underdeveloped countries.

Our size, reputation, and growth strategy ensure genuine opportunities for our people to learn, grow and realise their potential.

Cabrini is an equitable and inclusive employer and is committed to providing a safe environment for children and vulnerable people.

Our values: Compassion – Integrity – Courage – Respect

MANDATORY FOR ALL NEW STAFF TO CABRINI

Employment with Cabrini Health will be based on satisfactory background checks such as professional references, National Police Check, vaccinations for Influenza and COVID-19 (including boosters), plus a Working with Children Check (WWCC) may also be requested.