Senior Clerical Officer – School Administration

• Fantastic opportunity for an experienced school administration expert
• Full time, permanent role 
• Increase your take home pay with excellent salary packaging options
• Located at Aspect Western Sydney School in Wetherill Park

A different brilliant® – understanding, engaging and celebrating the strengths, aspirations and interests of people on the autism spectrum.

Vision: The best opportunities for people on the autism spectrum.

Mission: We work with people of all ages on the autism spectrum, delivering evidence-informed solutions that are person-centred, family-focused, and customer-driven.

Values: We are passionate about people, about being positive, and about what’s possible.

Who we are: Autism Spectrum Australia (Aspect) is Australia’s largest autism-specific service provider, with one of the biggest autism-specific school programs in the world. A not-for-profit organisation, we work in partnership with people of all ages on the autism spectrum, and their families to deliver evidence-informed solutions that are person-centred, family-focused and customer driven.

About the School: Aspect Western Sydney School provides placement for close to 160 children on the Autism spectrum from Kindergarten to year 12. Our main site is located at Wetherill Park with 13 satellite classes within the Catholic and Department of Education schools across the Western and South Western regions of Sydney.

Click here to find out more about our schools.

About the role: To assist the Principal with the provision of timely administrative support to the school ensuring systems are effective and efficiently kept up to date and, to provide a welcoming customer experience in all interactions with students, families, caregivers and all visitors to the school. To view the full position profile, please click here.

Key Responsibilities: 

• Provide administrative support to the principal and leadership team
• Lead administration projects and coordinates ongoing management of projects to meet the school’s business plan
• Supervise and coordinate the tasks of other clerical/administrative and general assistants in the school
• Update and maintain school records in an orderly and systematic way including ensuring records are maintained in the school’s database.
• Organise events and meetings as required by the Principal – this may include taking minutes, creating agendas, managing invitation lists and other logistics
• Ensure that first point of contact with visitors is professional, positive and informative
• Provide a welcoming and supportive customer experience for all stakeholders.
• Develop and implement Excel spreadsheets to assist with financial and administration reporting systems
• Prepare letters, newsletters, email communications, memos, reports, employment contracts and other documents as required
• Actively contributes to and participates in cross school administration initiatives to streamline and improve administration systems.
• Assist Principal with Workcover administration
• Perform other general administrative duties as required

Skills, experience and qualifications

• Intermediate to advanced level skills in Microsoft Office suite of software
• Knowledge or experience in using a database such as TASS, Salesforce, or other student database program would be an advantage
• Knowledge and/or experience in the education or disability sector
• Minimum two years of experience in a senior administration role
• Exceptional customer experience skills
• National Police Check and NSW Working with Children Check clearance for paid employment

There is a requirement to work an additional ten (10) days outside school term time (this is included in the salary).

What we offer: 

• Ongoing learning opportunities for advancement
• Excellent salary packaging options to increase your take home pay
• Employee referral incentives
• EAP services
• Discounted Fitness Passport membership options

An hourly rate of $35.84 per hour will be offered for the role and is adjusted to cover school term and non-term time.  As a Public Benevolent Institution (PBI), Aspect employees receive tax-effective salary packaging opportunities including $15,899 each year tax free, increasing the value of your take-home pay. Click here for a summary of some of the benefits you can access when working at Aspect.

To apply: Please include your resume, cover letter (optional) and complete the candidate questionnaire as part of Aspect’s online recruitment process.

Enquiries should be directed to: Shane Morris, Principal (02) 8786 3000

Aboriginal and Torres Strait Islander peoples are encouraged to apply.

COVID-19 Vaccination is a condition of employment for all staff in Autism Spectrum Australia (Aspect). For some roles, covered by Public Health Orders, the requirement is for staff to have two doses and the additional COVID-19 Booster. As part of the recruitment/interview process Aspect is collecting information related to your vaccination status to ensure we are in compliance with all government orders and directives.  

More information about Aspect: www.autismspectrum.org.au.

 Aspect is committed to providing an autism friendly workplace and supporting an inclusive and diverse workforce. It is through this commitment that we encourage and welcome applicants from all backgrounds to apply.

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