Aps3 Administration Support Officer

We are seeking an APS3 Administration Support Officer for a Federal Government department for a 6 month contract with a possible extension for the right candidate.

The Administrative Support Officer (ASO) is responsible for providing a range of general administrative support services to the legal practice, including case administration, case preparation and witness coordination.
Working under supervision, they will liaise with staff and utilise a range of administrative, legal and digital litigation tools and systems to support the analysis and management of cases, draft routine workplace documents, emails and other correspondence.

The ASO will, under limited supervision, manage scheduling, prioritisation and allocation of their assigned tasks and assist with the achievement of broader workgroup objectives. 

Primary responsibilities of this position include: 

 Case Administration activities – creation and administration of case files, photocopying, filing, data entry, meeting administration, records management (including archiving). 

 Witness Coordination – drafting summons/subpoenas, liaison (e.g. providing updates), arranging travel and other related tasks. 

 Case Preparation – preparing materials, lodging/filing documentation, conducting basic research activities, video conferencing and arranging interpreters and translators. 

 Case Liaison – liaising with Federal Prosecutors, external agencies, courts and counsel. 

 Building rapport and maintaining internal and external relationships. 

 Responding to enquiries and providing accurate advice in a timely manner. 

 Adapting communication (both verbal and written) to suit the identified audience. 

 Identifying and escalating issues to senior staff members 

 Undertaking appropriate learning and development activities as required

Key attributes required for this position include:

 Strong focus on delivery in professional services environment. 

 Strong attention to detail. 

 Ability to respond flexibly and positively to work changes and shifting priorities. 

 Good time management skills. 

 Good collaboration skills – within team and internal and external stakeholders. 

 Sound application of judgement, initiative and drive. 

 Sound communication skills. 

This right candidate will be required to hold a Baseline security clearance.

Apply now or contact Jane Rippingale at DFP Recruitment on 2 3 or [email protected]

 
 

DFP welcomes applications from Aboriginal and Torres Strait Islander people, people with diverse cultural and linguistic backgrounds and people with disability. In addition, DFP will provide reasonable adjustments for individuals with disability throughout the recruitment process. If you identify as a person with disability and require adjustments to the application, recruitment, selection and/or assessment process, please advise via [email protected] or 0 and indicate your preferred method of communication (email, phone, text) so we can keep in touch and meet your accessibility needs.

Note: You may be required to provide evidence of your COVID- vaccination status.