Executive Assistant

The Company
Miller Leith is an innovative and energetic Recruitment and HR Consulting practice with a ten-year history across Melbourne and Sydney. Our relationships are solid and long-term, and our reputation is for delivering a robust and professional process for our candidates and clients.  Our offices are modern and fun, and we take well-being and continued learning and development seriously. 

The Role
Due to our growth strategy, we are currently seeking an experienced EA/PA to join our team and partner with one of our founding Directors and our Director of Partnerships and Growth, to be based in Melbourne. You will be the go-to for all day-to-day matters,  whilst also having oversight of business operations and working with the broader admin team.  

Key responsibilities will include:

• Diary and email management for both execs,  prioritising needs to read and respond to, at times responding on their behalf.
• Organising meetings, preparation of meeting notes/documentation and taking minutes where required.  Also attending business meetings as needs arise.
• Update and manage financial reports using MS Excel, creating key business documents as needed for the business to use and report with.
• Creating PowerPoint sales documents for key client presentations.
• Cross checking and reconciling invoices. Liaise with external accounting team
• Expense management, budget management.
• Coordinate travel for Execs as needed and the ELT.
• Assist team with events planning and coordination.
• Review and maintaining office procedures and policies, support with employee inductions if required.
• Develop and maintain relationships with internal and external stakeholders
• Support with IT issues and liaise with external vendors
• Ensure all documentation is compliant with business practices 
• Assist with key projects as required.

About You.

You are an experienced, passionate EA who thrives with responsibility and ownership of your role.  Supporting a business with a commercial mindset, you are always ahead of the traffic with both planning and execution.  You have a high energy, can work at pace but also enjoy taking time out to enjoy the celebrations and fun that goes with working at Miller Leith.

The benefits 
On offer is a competitive salary, hybrid working arrangements, budgets for learning and development and regular social events. You will join a business who truly value their staff and place high importance on company culture, staff wellbeing and reward and recognition. 

What’s next? 
Forward your interest for the attention of Karen O’Brien, Director of HR, Business Support and Finance with Miller Leith. For a confidential discussion, please call Karen on 0423-709-080.

Reference number:
Profession:
Company: Miller Leith
Date posted: 17th Feb, 2023