Professional Practice Administration Officer

Description

Professional Practice Administration Officer

School of Nursing, Sydney Campus

HEW 4, Full-time, Permanent Opportunity

About the University

The University of Notre Dame Australia is a private Catholic University with over 1,000 permanent staff providing an exceptional educational experience to over 12,000 students across our Fremantle, Broome, and Sydney campuses, as well as clinical schools in Victoria and New South Wales.

About the role

This position sits within the School of Nursing and Midwifery and works in collaboration with academic and professional colleagues to provide effective and efficient administrative support for the School of Nursing and Midwifery. This position will report to the Professional Practice Coordinator, working under routine supervision.

Key Responsibilities

• Provide effective and efficient administrative support within the School of Nursing and Midwifery
• Coordinate meetings, prepare minutes and organise correspondence for meetings.
• Work accurately with detailed information; including data entry, maintaining spreadsheets, managing correspondence, collating data for report and under direction prepare a range of written communication.
• Provide excellent customer service to students and University stakeholders, ensuring timely communication when responding to queries.
• Support and maintenance of internal databases and registers and management of day-to-day requirements of the school.
• Assisting the Professional Practice Coordinator and Senior Administrative Officer with the administration of policies, procedures, guidelines and forms.
• Liaise with various leaders across the School, University departments, and external stakeholder to ensure collaboration and compliance.

Selection Criteria

• Completion of a diploma level qualification, or an equivalent combination of relevant experience and/or education/training.
• Demonstrated administrative experience, preferably in tertiary or other education sectors.
• Demonstrated competency in various software packages including the Microsoft Office Suite (Word, Excel, Visio), Adobe, In-Design, and timetabling programs (Allocate, Sonya).
• Highly developed communication (oral and written) and interpersonal skills with the ability to liaise effectively with tact and discretion, with a wide range of people both internal and external to the University.
• Ability to exercise initiative and judgment as appropriate, and work in a flexible and dynamic environment with competing priorities to meet deadlines.
• Ability to collaborate across multifunctional teams, providing a high level and responsive service.
• Proven record of preparing high quality documentation with excellent accuracy and attention to detail.

CONTACT US

For enquiries about the role, please contact Ivana Glavas, National Administration Team Leader at [email protected]

HOW TO APPLY

Please apply online with a resume and cover letter, which includes responses to the selection criteria (About You) outlining your suitability for the role.

Applications close on the 6th April 2023 

Applicants are expected to have current and valid work rights in Australia.

Aboriginal and Torres Strait Islander people are encouraged to apply.

The University of Notre Dame Australia seeks to increase the diversity of our workforce to better meet the different needs of the University and its stakeholders and to improve equal opportunity outcomes for our staff.