Executive Assistant – P&c

Executive Assistant

People & Culture Division

Permanent Part Time – up to 30 hours per week

Managers & Administrative Workers Enterprise Agreement HS2 – $33.78947 per hour

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An exciting opportunity has arisen to join the West Gippsland Healthcare Group in the brand new role of Executive Assistant to the Director People & Culture. As Executive Assistant you will work in a fast paced, energised environment providing support to the Director People & Culture over a wide range of tasks including diary management, meeting coordination, preparing and editing reports and other correspondence, project management and a variety of other administration tasks.  This stimulating role would suit an experienced administrator who is flexible, enjoys a challenge and is dedicated to providing great service to their client group within a busy environment.

This is a part time role of between 25-30 hours per week, we would prefer the hours are spread over 5 days per week however would consider 4 days per week as well. School hours can be accommodated.

Our preferred candidate will have (Key Selection Criteria):

• Excellent interpersonal, customer service and communication skills and the ability to communicate with a wide range of people/audiences.
• Demonstrated organisational skills and an ability to create and document new processes.
• Personal assistant skills such as meeting preparations eg set up of the meeting, agenda development and minute taking, letter writing etc.
• Advanced computer skills and experience with system setup.
• Ability to work independently with minimal direction.
• Ability to work under pressure, handling multiple tasks simultaneously.

IMPORTANT: All staff employed in the healthcare sector are required to be fully vaccinated for COVID-19 (unless a valid exemption applies). Evidence of vaccination (or exemption) will be required to be provided prior to commencement. 

About our organisation

The West Gippsland Healthcare Group is a growing regional health service, providing acute medical and surgical, obstetric, emergency, residential care and community health services to one of the fastest growing Local Government Areas in the country – Baw Baw Shire. The Hospital cares for approximately 11,600 inpatients, makes nearly 28,000 community visits and sees more than 20,000 emergency presentations each year.

The administrative headquarters is located at West Gippsland Hospital in Warragul. Warragul is a 30 minute drive from Pakenham along the freeway – against the traffic!

WGHG are the largest employer in Warragul with a workforce of over 1400 staff and are committed to building on our organisation’s strengths by welcoming people with our shared values of teamwork, respect, accountability and compassion.

We are well aware our hospital is aging but are excited at the news that our new state of the art hospital and public aged care facility is coming. A 23.6 hectare site at Lardners Track in Drouin East was acquired by West Gippsland Healthcare Group for a future hospital back in 2007. The new hospital is set to feature 233-beds and 33 emergency department treatment spaces as well as aged care and an expanded maternity facility.

We pride ourselves on the quality of care that’s delivered by our incredible staff. You won’t find a more friendly and welcoming team than the West Gippsland Healthcare Group. We care for our community because we are the community! The boost in capacity means more patients can be treated faster.

Working with us

All appointments with the West Gippsland Healthcare Group are subject to the satisfactory return of professional reference checks, a National Police Record Clearance and a current Employee Working with Children Check. All employees must hold current entitlement to work within Australia. A six month probationary period applies to all new appointments.

Further details and how to apply

Applications must be submitted via our recruitment portal (wghg.mercury.com.au) and must include a current CV, cover letter and response to the key selection criteria included above in this advertisement. Shortlisted applicants will be asked to provide at least 2 professional referees.

If you have any further queries, please contact Leanne Coupland – Acting Director People & Culture on 03 5623 0632.

Applications close on Sunday 26th March 2023

Applications from agencies will not be accepted for this role.

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As an inclusive employer, committed to improving diversity and equity in our workforce, we encourage applications from all parts of our community, including Aboriginal and Torres Strait Islander people, people from culturally diverse backgrounds, LGBTI people, and people with lived experience of disability.

 As a Child Safe organisation, West Gippsland Healthcare Group promotes the safety, wellbeing and inclusion of all children, including those with disability.