Personal Assistant

Personal Assistant – Technical Division | Sydney – NSW

• Support 2-3 GM’s with their day-to-day administration activities
• Exciting opportunity to broaden your Personal Assistant/ Administration experience
• Allianz is a Flex Ready employer, flexible working options are available

Do you want to know how it feels to be genuinely supported to grow and develop your career?

The role of the Personal Assistant is to provide administrative and organisational support to the designated leadership team to enable them to focus on the delivery of core business objectives.

You’ll be responsible for:

• Process mail and email correspondence and monitor phone enquiries, prioritising and following up to ensure requests are actioned, escalated or completed accordingly.
• Undertake diary management to make/ coordinate appointments and schedules.
• Coordinate meeting logistics including correspondence, agendas and distributing minutes and action items.
• Organise team events, business engagements, functions and travel arrangements according to Allianz Preferred Supplier Agreements.
• Collate and reconcile evidence to support expense claims in accordance with Allianz processes.
• Produce correspondence, communications, presentations, confidential documents, spreadsheets and reports on behalf of the leadership team.
• Administer and maintain databases, document control and filing systems in accordance with Allianz policies and procedures.

Important to your success:

• Experience as a Personal Assistant or providing team administration support at a management level in a corporate environment.
• Excellent verbal and written communication skills, capable of communicating with clarity, impact and influence.
• Demonstrated evidence of technical proficiency with systems, software, databases, reporting and communication tools.
• High attention to detail by completing tasks with thoroughness and accuracy and the ability to quickly identify errors or inconsistencies within information.
• Ability to plan and prioritise effectively, organise tasks and manage competing resources and demands.
• Ability to manage internal client expectations to ensure matters are appropriately triaged and dealt with in accordance with an agreed timeline and scope.

What’s on offer?

• Access on-demand lifelong learning and take control of your career development.
• Learn through being supported and encouraged to take on new challenges that will help you to develop new skills
• Be part of a team that’s open-minded, supportive, approachable and genuinely focused on customer outcomes
• We understand about work-life balance, we have adopted a hybrid working approach and we are always willing to discuss flexible & remote working options with our employees. Allianz is an accredited FlexReady employer.
• Access a range of benefits, such as discounts at retailers, travel firms, health insurers, gyms and financial institutions, alongside a significant discount on Allianz insurance products 

About us

At Allianz, we care for all the things that make you, you. For feeling like you belong. For a place where learning never stops. For growing new skills and opening up exciting possibilities. For your curiosity to thrive and help transform an industry. And when life twists, there’s flexibility for balance and the support you need. We know that flexible work comes in different forms, that’s why we’re embracing hybrid teams – enabling employees to maintain a balance of working both in the office and remote, supporting the needs of both the business and individual.

Allianz is one of the most trusted insurance and asset management companies in the world. Caring for our employees, their ambitions, dreams and challenges, is what makes us a unique employer. Together we can build an environment where everyone feels empowered and has the confidence to explore, to grow and to shape a better future for our customers and the world around us.

Let’s care for tomorrow. For a career with plenty of room to grow. Care to join us? www.allianz.com.au/careers