Executive Assistant

When are looking for some with Diligence and Courage to support the leadership of HOPE!

Executive Assistant

• Full Time, ongoing position, located in Perth
• From $96,962 – $101,250 + Super + Salary Packaging + Employee Benefits

About HOPE 

We exist to bring HOPE to people and communities facing the toughest challenges in Western Australia. To bring diligence, optimism, courage, and collaboration to those who need us most. To achieve lasting impact, we walk with you, wherever it takes us, for however long we are needed. We believe in a community-led approach. We act in humility. We seek out the wisdom of others. We are HOPE. Each year we help thousands of people in the toughest situations to get back in control of their lives.  

About the role:

The Executive Assistant is responsible for providing comprehensive support to the CEO. This dynamic position requires the ability to anticipate needs, think critically, and offer solutions to problems with a high level of professionalism and confidentiality.

You’ll be responsible for

• Managing the day to day operational and administrative activities of the CEO including diary & file management, coordinating meetings, aligning attendees, planning of functions and events, organising travel and bookings, processing expenses, executive administration and updating all internal systems where required
• Performing confidential and extensive personal assistance and secretarial support to the CEO, including research, organising and prioritising workload, correspondence and/or report generation, preparation and dissemination
• Managing all correspondence and enquiries directed to the CEO and initiate appropriate action/response to solve problems and facilitate successful results
• Managing all administration for the CEO – arranging internal follow ups and action
• Preparing and drafting communications, letters, reports and presentations
• Maintaining discretion and confidentiality in relationships with all employees, directors and both internal and external stakeholders

Requirements of the role:

We’re looking for an enthusiastic and experienced Executive Assistant who:

• demonstrates HOPE’s values in all behaviours.
• possesses a strong level of professionalism and demonstrated ability to be discrete, courteous and confidential at all times.
• is highly organized with the ability to prioritise and action a multitude of tasks.
• Has the ability to prepare high level reports to the Board and Executive Team.
• has excellent interpersonal skills including the ability to effectively communicate, both written and verbally, with all levels of management and other stakeholders.
• is a critical thinker who can adapt to changing situations and problem solve whilst remaining calm under pressure.
• has advanced computer software skills, including expertise in the MS Office Suite and a strong ability to research information on the internet and any other sources of data quickly.
• Has the capability to learn new system databases such as Diligent, Cascade and Weavr
• has excellent planning skills with a keen eye for detail.
• has experience in similar work.

Conditions of Employment

• Tertiary qualification in Business Administration and Management or related field.

Appointments will be subject to Australian residency/visa, satisfactory National Criminal Record checks, the Working With Children Check, Department of Justice Clearance, Current C class driver’s license, and suitable work referee.

Our Culture  

Hope strives to provide a safe workplace and promotes progressive policies that prioritise the health, safety and unique needs of our team. Hope’s ambition is to be an employer of choice by supporting staff to grow, learn, innovate and achieve their potential. We invest in developing our people to sustain the workforce built on ‘growing our own’. 

Find out more about Hope on our website. 

If you need support to submit your application, please email [email protected]  

Your benefits  

• Knowing you are making a real difference in your community and being in a team that celebrates your successes and supports you during challenges  
• Not-for-profit salary packaging, reducing your tax (details via AccessPay)   
• Discounts with a major health insurance provider 

Free external, confidential counselling through our EAP Service

What to expect next  

We vow to respond to every candidate that applies for a role at Hope.  

If your application is shortlisted, you will receive a phone call to discuss your skill further and may be invited to attend an interview in person at Stirling Street Office.

Applications close: Friday 10th March 2023

Aboriginal and Torres Strait Islander applicants are strongly encouraged to apply

HOPE acknowledges and welcomes diversity in all its forms amongst staff and clients, including culture, language, race, ethnicity, age, disability, sexual orientation, gender identity, intersex variations, religion, and socio-economic and relationship status