Gaz – Aps4 – Act – Contract Administration And Invoices Officer

Requisition Number: 127338
Position Number/s: 60161191 
Classification: APS Level 4  
Location: ACT  
Division: Major Capability  
Branch: Operational Capability  
Section: Enforcement Technologies and Logistics  
Security Classification: Baseline Vetting 
Salary: $71,201.00 to $76,799.00  
Contact: Iain HAMILTON Phone: 02 5127 9690
Period of Vacancy: Ongoing 
Number of Vacancies: 1 

Applications close: Thursday 30 March 2023 at 11:59pm (midnight) – AEDT. Late applications will not be accepted.

Who can apply:
Please note this opportunity is available to current Australian Public Service employees and all eligible members of the community.

About the Department of Home Affairs: 
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The Department of Home Affairs is responsible for centrally coordinated strategy and policy leadership in relation to domestic national security arrangements, law enforcement, emergency management, counter-terrorism, social cohesion, the protection of our sovereignty, the integrity of our border and the resilience of our national infrastructure.
  

The Australian Border Force, an operationally independent body within the Department of Home Affairs, is Australia’s frontline border law enforcement agency and Australia’s customs service. The Australian Border Force’s mission is to protect Australia’s border and facilitate the legitimate movement of people and goods across it.

Getting to know the Enforcement Technologies and Logistics (ET&L) Section
Do you want to contribute to keeping Australia safe and secure, and see the efforts of your work when you travel through an airport?
Do you want to work in a great team environment, in a role that allows career growth while constantly learning and keeping up to date with advances in border enforcement technologies?
If you said yes to any of the above, keep reading as a role in ET&L may be the new job you are looking for!

ET&L’s main role within the Department of Home Affairs (the Department) is to provide contract management and procurement support to the Australian Border Force (ABF) enabling them to detect and identify prohibited and restricted goods at Australian borders.
The technologies and services ET&L support include X-Ray, trace and substance detection, and transport and logistic services. These technologies are located at all airports and sea ports across Australia.

Position Summary:
The position is responsible for processing of payment of invoices for ET&L section and associated administrative aspects including maintaining invoice register, weekly reporting and record keeping for ET&L contracts. Applicants will need to have strong client service skills, be able to manage priorities, meet deadlines and have excellent attention to detail.
The position requires initiating contact and ongoing interaction with a wide range of internal and external stakeholders, in the private sector, government and academia.

Specific Duties / Responsibilities:
The duties for the role are but not limited:

• ET&L Invoice mailbox management
• Quality assurance of invoices
• Goods receipting of invoices in EasySAP
• Prepare invoice reports on requests
• Responding to written and telephone requests from internal and external stakeholders ensuring prompt payment of invoices
• Maintaining a database of invoices/register
• Other duties as required including record keeping and other administrative tasks
• Maintaining work area files and recording systems. As part of your daily activities you are responsible for creating complete and accurate records in accordance with the Recordkeeping Practice Statement and Instruction and Guidelines – TRIM
• Stock take, purchasing and processing of consumable orders.

Applicant response:

As part of your application, you will be required to prepare a response document (minimum 11pt font in MSWord or PDF format), which you will upload in the next section.

Please ensure you read the instructions carefully, noting failure to address identified requirements may lead to your application being deemed ineligible.

Please prepare a statement of claims response (Applicant Response) addressing the following capabilities:

• Achieves results
• Demonstrates professional or technical proficiency

  Please provide a one page response (in total).

How to apply:

Prior to preparing your response it is recommended you review the Work Level Standards relevant to the classification you are applying to. It may also be useful to refer to the Integrated Leadership System information relevant to the classification. You are required to submit your application in Home Affairs’ online recruitment system (ourPeople).

As part of your application you will need to provide:

• Your CV
• Your Applicant Response document
• Details of two referees
• Include your full name and the Requisition Number – 127338 in the footer of any documents being uploaded.

Eligibility and Specific Conditions of Employment

To be eligible to work with the Department of Home Affairs you must:

• Be an Australian Citizen
• Fulfil the Department’s minimum requirements by satisfactorily answering all screening questions during the application process
• Obtain and maintain the required AGSVA clearance
• Obtain and maintain a current Employment Suitability Clearance
• Satisfy a probation period
• Undergo a health assessment (if applicable).

To be eligible to work in some roles, you may be required to be fully vaccinated against COVID-19 (including any COVID-19 booster dose to maintain an ‘up-to-date’ status). Candidates should be aware that in roles where vaccination against COVID-19 is required by public health orders/directions or other legislation, if a candidate is not fully vaccinated or is unwilling to be vaccinated within a reasonable period, they may not be offered that role.

Technical Assistance

If you are experiencing problems submitting your application online, please email the nature of the issues you are experiencing to Recruitment ([email protected]) including screen captures if necessary. A response will be sent during business hours.

Notes

Remuneration: The Department offers an attractive remuneration package, including salary, superannuation benefits and flexible working conditions appropriate to the level of the position.

Information about employment in the Department of Home Affairs, and advice on how to apply for vacancies can be obtained from the Department’s website at https://www.homeaffairs.gov.au/about-us/careers.

If you have identified as having a disability, please indicate whether you require any support throughout the selection process. For further information please contact Recruitment: [email protected].