Office Manager (10-month Ftc)

About Us

Mills Oakley is a leading national law firm with a proud history spanning over 150 years. In that time, we’ve grown into a Top 10 Australian law firm by size while remaining true to our shared vision of exceptional client service with a friendly and collaborative ethos. Mutual trust and respect are at the heart of everything we do.

The Role

We are looking for an experienced Office Manager join our Brisbane office on a full-time basis. You will be responsible for managing a team of 4 and maintaining the day-to-day administration needs of the Brisbane office. You will provide support and assistance to Partners and staff, working with minimal supervision, whilst being supported by the national service teams.  

This position will be covering a period of maternity leave for 10 months and will commence in June 2023. 

Your key responsibilities will include but not limited to:

• Managing the running of the Brisbane office including direct management and training of reception and office facilities and services employees;
• Attending to building requests and ensuring their timely resolution, e.g. air conditioning issues, lights out, etc.;
• Overseeing and maintaining the operational costs of the Brisbane office as determined by management such as stationary, catering orders and stock, petty cash and cab charges;
• Managing new starter preparations including set ups, inductions and access passes;
• Facilitating office and desk moves for new and existing staff;
• Undertaking general HR tasks and responsibilities as appropriate and advised by the HR team;
• Identifying and reporting on Work Health & Safety issues; and
• Facilitating the Graduate and Seasonal Clerkship programs;

Who We Are Looking For

The successful candidate will have at least 3 years’ experience in running an office. You will have impeccable presentation and communication skills with a client-service focus. You will demonstrate the ability to develop and maintain client relationships, both internally and externally, to ensure deliverables are achieved in a timely manner. Experience in some general HR duties will be highly regarded.

What We Offer

We take a collaborative approach to your learning & development, giving you the personal attention and unique opportunities required to help you realise your full potential. We are committed to your health and wellbeing and offer a multitude of employee benefits including:

• Discounted health insurance;
• Employee Assistant Program;
• Discounts to gyms and studios across Australia;
• Study and exam leave;
• Competitive referral bonus; and
• Other amazing perks!

Apply

All applications must include a CV and Cover Letter addressed to the Talent Acquisition team and submitted online via our Careers page.