Executive Assistant

How we support the Whole You :

Our benefits are a good reason to come to JLL.

We are committed to hiring the best, most talented people in our industry, and then empowering them with the resources and support to enhance their health, financial and personal well-being. Our underlying benefits philosophy is this: be fair to our people and provide opportunities for those who take advantage of our programs and resources to increase their personal and financial security.

Shaping the future of real estate for a better world

At JLL, we see a Brighter Way forward for our clients, our people, our planet, and our communities. With over 200 years of real estate experience, we are, and always have been, in continual pursuit of brighter ways of working.

We bring to life see a Brighter Way in all that we do by seeking better, smarter, more innovative ways of working. We approach our work in a warmer, more optimistic, and inclusive way.

JLL is a global leader in helping clients envision where people will live, work, play, shop, and eat.

What this job involves:

We are seeking a dedicated Executive Assistant to provide high quality executive support and administration assistance to the Industrial team based in Brisbane.

Snapshot of the role:

Maintaining client contacts in CRM system and Outlook

Draft and distribute electronic brochures

Work with finance team to ensure fee forecast, AMEX and cash receipts are up to date.

Assist to organise and host client events & travel arrangements

Help to create high quality marketing submissions and information memorandums

Marketing campaign management liaising with external marketing consultants

Co-ordination of internal and external meetings

Formatting & preparation of reports, submissions, briefs and presentations to a high and creative standard

Attend weekly meetings and monthly meetings, prepare meeting minutes or documentation required

Maintain lease expiry database

Work with the team to develop and implement marketing initiatives

Sound like the job you are looking for? Before you apply it’s also worth knowing what we are looking for:

This role is all about enthusiasm and prioritization. You will be a self-starter and be able to think on your feet to problem solve.

Experience working in a similar role in a large team or as support to a senior business leader

Expertise in working with the Microsoft package

Strong organisational skills

Ability to deal with multiple tasks and work towards and achieve tight deadlines

What you can expect from us:
You’ll join an entrepreneurial, inclusive culture. One where we succeed together – across the desk and around the globe. Where like-minded people work naturally together to achieve great things. Keep those ambitions in sight and imagine where JLL can take you…

As an organisation, we don’t just accept that we are a place of many different people, but we embrace it, we celebrate it, and we proactively support the needs that difference brings. JLL is committed to equal opportunity regardless of race, gender, age, sexual orientation or disability, and that is why, for more than a decade, we continue to rank among the World’s Most Ethical Companies.