Business Administration Manager, Train Services

Business and Administration Team Manager – Train Services

If you want a corporate career combined with lifestyle, V/Line takes you there. With over 2,500 employees, locations throughout Melbourne & Regional Victoria, and a true commitment to workplace flexibility, have your dream career and the lifestyle you want.

About the role

We are excited to present a newly created position within our dynamic Operations division.

The Victorian community relies on V/Line to deliver a safe and reliable service that connects us to work, leisure, family and friends. Our Train Services function is a critical, high-performance group with strong leadership meeting the challenges of a modern transport service.

Reporting to the Director – Train Services , the Business and Administration Team Manager will undertake a range of duties which ensure we deliver a smooth and efficient Train Services function.

In your new role, you will:

Manage the calendar of the Director – Train Services with sensitivity and confidentiality, coordinate travel and accommodation, and maintain office efficiency

Act as primary point of contact for internal and external stakeholders on the activities of the Director and provide support to other key Senior Train Services personnel, coordinate Toolbox talks / Safety seminars – sourcing information to present, creating agendas and taking minutes

Prepare and curate high-level reports, administer data on risk reviews and emerging conditions, coordinating risk reviews with actioning outcomes with various stakeholders

Oversee the day-to-day activities of two Crew Administration Officers as direct reports, providing guidance of the team and ensure systems and processes are utilised efficiently

Apply intermediate-advanced MS Office skills on tasks from data entry to document formatting, file management to internal communications, administration of employee compliance requirements such as medical reviews, payroll, and purchase orders including ordering uniforms

A full Position Description will be made available to interviewees.

About you

Our ideal candidate is a strong relationship manager with exceptional interpersonal and communication skills.

You will be adaptable to perform the range of duties required in this position, approaching each task with an equal level of commitment and attention to detail.

Experience and attributes required include:

Executive level administrative and team support, ideally within a large organisation and / or a comparative operating environment

Confidence to work autonomously, for and with a state-based team tasked with delivering a safe and reliable service to our community, and an appreciation for the high risk setting we operate in

Providing supervision, mentorship and coaching to direct reports and the ability to engage effectively with V/Line staff across the organisation

Advanced use of MS Office, knowledge of Information Management Systems and document control

Commitment to V/Line’s core values of Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership, Human Rights.

Applications close: 5pm on Wednesday 29 March and require you to submit a Cover Letter and up-to-date resume.

Initial enquiries can be sent to [email protected]

What we offer

· Workplace flexibility

· Personal Development

· Commitment to culture

· Inclusive environment

· Career opportunities

· Contribute to connecting Victorians

· Free Myki travel

· Paid Parental leave

V/Line is an equal opportunity employer. We are committed to providing an environment of mutual respect and we welcome applicants from any background. We value diversity and are continuously working towards creating a flexible and inclusive environment that is representative of the Victorian community.