Executive Assistant

Job Description

• Perform purposeful work of national significance
• Perfect opportunity to join the Defence industry
• Enjoy interesting work, variety, development and flexibility within a strong team culture

At BAE Systems we are recognised for delivering projects of global and national significance to our customers and with this we are known for developing some of the most impressive careers.

We currently have an exciting opportunity to join us as an Executive Assistant within our Office of the CEO Department (OCEO).  You will be supporting our Heads of Strategy, Communications and Government Relations which will give you exposure to all the key business activities and programs.  If that’s not enough to entice you, use this as a stepping stone to further your career in the areas of Communications, Marketing or Strategy.  This role will be based out of our Melbourne CBD office.

What this opportunity will mean for you?

• Performing purposeful work where your efforts are recognized in an environment enabling you to thrive
• World class career opportunities, as our biggest project is YOU! Your success is our success
• Accessibility to flexible working arrangements that will provide you with balance and a lifestyle that fosters wellbeing
• Access to our competitive employee benefits program that are designed to better support you: Employee Benefits
• Being part of a workplace culture that is safe, inclusive and takes pride in their company values   

Your new role:

As the OCEO Executive Assistant, you will be responsible for supporting the Heads of Strategy, Communications and Government Relations and members of their teams with day to day executive support. You will report into the Head of Strategy who is responsible for . for leading and defining the business strategy for BAE Systems Australia whilst aligning this with the overall BAE Systems strategy. In more specific terms you will: 

• Diary Management for the Heads of Strategy, Communications and Government Relations
• Provide confidential administrative support to them and their teams
• Assist internal & external stakeholders with administrative queries
• Be responsible for day-to-day organisation and prioritisation under minimal supervision
• Schedule and book any travel including Per Diems
• Schedule and co-ordinate both internal and externa meetings and conferences including catering, presentation materials and logistics
• Complete monthly credit card acquittals for the Heads of Strategy, Communications and Government Relations in line with business requirements
• Provide support for events management

About you

As an ideal applicant for this opportunity, you’ll have: 

• Excellent communication skills required, both written and verbal
• Team orientated with the ability to work with a variety of people
• Motivated self-starter with excellent time management skills
• High attention to detail
• Organisational and problem-solving skills
• An ability to liaise effectively with internal and external stakeholders
• Experience working in Defence industry (desirable)
• Computer literacy with knowledge of MS Suite along with SharePoint & Oracle (desirable)
• Current Baseline Security Clearance – preferable
• Previous experience in a similar role

We believe in hiring for potential so if this role resonates with you, but you don’t meet all the required criteria, we would still love to hear from you!    

As Defence security clearance is required for this role, applicants must be Australian citizens and eligible to obtain and maintain appropriate clearance. 

Further information regarding clearances is available at: https://careers.au.baesystems.com/opportunity.html 

Applications should be addressed to: Jody Harmer, Talent Acquisition Specialist and made online here. Confidential enquiries are welcome via email: [email protected]

Our culture:

You will be joining a culture that truly cares about your wellbeing. Diversity and inclusion is at the top of our agenda. We are striving to create an inclusive culture where the voices and talents of every individual are valued and everyone has a sense of belonging.

We welcome applications from all people regardless of sex, gender identity, race, ethnicity, disability, pregnancy, age, or other lived experience. 

We are also proud to be recognised as an employer of choice for women by WORK180 

If you would like to know more information about how we are supporting our employees, you can view our policies and initiatives via this link. 

To learn about other employment opportunities at BAE Systems, please visit: www.baesystemscareers.com.au 

We are a 2023 Circle Back Initiative Employer – we commit to respond to every applicant.