Events Coordinator & Senior Team Administrator

About this role

Who we are:

Urbis is people focussed, and we want the best for our team, our clients, and our communities. Our mission is about helping people create meaningful, sustainable cities & communities. We are a community of passionate problem solvers, sought out by clients for our fresh thinking and approach to their city-shaping projects. Here you will make a tangible difference and positive impact, while gaining incredible industry experience and broad ranging exposure to the most exciting work.

We pride ourselves on empowering our employees and supporting them to be the best they can be. You will have the benefits of salary continuance insurance, a generous parental leave policy for both primary & secondary carers, work life balance, health & wellbeing programs, extensive training opportunities and much more.

Urbis shaping Futures your way!

The Opportunity: We are open for a full time or part time working arrangement.

A new exciting opportunity has arisen for an experienced events coordinator and senior administrator to support our Perth Regional Director and the Directors of the within our Perth office.

We are looking for someone who has an interest in client engagement/events, self-starter, with the right combination of talent, energy and a commitment to excellence, to provide high quality support. You will also have the opportunity to support other team members and seek to add value with new ideas and initiatives to benefit our team. 

We are outcomes rather than process focussed. This is a new role so you can make it your own, collaborate with the best-in-class Brands and Clients and creative team and senior leaders in the office, approach the role your way to achieve the agreed outcomes. 

You will: 

Provide executive support to the Regional Director and Group Director of the Perth based planning team.

Coordinate, manage events and functions including proactive management of our calendar of internal and external events for the year, work with our Creative team to support the creative branding of events, booking venues, facilities and entertainment and coordination of attendees consistent with the Urbis brand and desired client experience.

Develop and maintain stakeholder relations by establishing a friendly and professional rapport.

Connect and knowledge share with Office Services team and peers in other offices to foster a consistent client / event experience.

Support business development and regional integrated opportunities activities, working closely with the WA Regional Director and directors of the Peth planning team.

Diary and email management, including the organisation of meetings and travel arrangements.

About You:   

This position would suit someone who has a minimum of 3 years’ experience in a similar role, supporting a number of leaders with a combination of the following competencies:

Enjoy working within a vibrant team and collaborating to achieve common business goals.

Completion of a secretarial studies/business administration course and/or equivalent 

Experience in events management, proactively promoting events that benefits the business internally and externally.

Intermediate to advanced level of experience using the Microsoft Office Suite, Word & PowerPoint.

Attentive, attention to detail and lateral thinking is a must in this key position for the team.

Clear, concise and confident communicator, and able to manage expectations and priorities of clients. 

Eagerness to contribute to a positive office culture and continuous process improvement.