Aps5 Executive Assistant

As one of the Australia’s largest providers of human resources solutions, Chandler Macleod has a proven track record of unleashing potential in people and companies. For over 40 years Chandler Macleod’s recruitment business has connected leading-edge projects and employers with outstanding business professionals.undefinedOur Federal Government client is seeking to engage an APS5 Executive Assistant on a Non Ongoing contract for 3-6 months.undefined Position Overview undefined Duties & Responsibilities: undefined

Diary and inbox management, including fielding telephone calls, coordination of meetings and events, drafting correspondence and tracking emails.

Preparation for meetings, including agenda items, action items, talking points and secretariat support.

Coordination and tracking of workflow in and out of the FAS office, including management of tracking systems, reporting and more complex administration tasks.

Working with division staff to ensure that all briefings and correspondence are managed appropriately, ensuring all deadlines are met.

Liaising with a variety of senior internal and external stakeholders, such as Secretary/Deputy Secretary Offices, Ministers’ Offices.

Management of credit card acquittals and supporting procurement activities, including tracking and payment of invoices.

Supporting and mentoring more junior Executive Assistants, including sharing information on Group and Division priorities and working together to streamline processes to improve productivity and outcomes.

Managing record keeping in accordance with departmental processes:

coordinating and tracking tasks, correspondence and Parliamentary briefings

managing the Division leave calendar, org chart, phone list, etc.

Qualifications and Education undefined

Desirable: Experience as an Executive Assistant and/or in administration positions.

Capabilities undefinedWe are seeking an experienced individual with the following skills and capabilities: undefined

High level organisational skills, with the ability to work in a fast-paced environment while managing competing priorities.

Excellent attention to detail.

Ability to exercise judgement and use initiative to identify improvements and anticipate the needs of the FAS and key stakeholders.

Effective communication skills, both verbal and written.

Excellent interpersonal skills.

Ability to exercise discretion.

Ability to identify current and emerging priorities.

Mandatory Requirements: undefined

Applicants must hold a Baseline Clearance.

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